Administrative Assistant bei Zinda Law Group, PLLC

We are seeking a proactive and detail-oriented Administrative Assistant to join our growing team! This role is a true jack of all trades position that will provide critical support across IT, administration, and HR. The ideal candidate thrives in a dynamic environment, enjoys learning new systems, and takes pride in keeping operations running smoothly. This is a full-time, on-site position based in our North Austin office. You will play a key role in ensuring smooth day-to-day operations for our IT department and firmwide technology needs.

Responsibilities

As an Administrative Assistant, you will provide organizational, technical, and administrative support to the firm. Your responsibilities will include:

Administrative & Office Support

• Manage scheduling, calendars, and meeting logistics for team leaders.
• Prepare reports, spreadsheets, and presentations as needed.
• Maintain organized digital and physical records (contracts, assets, files).
• Support office operations, including supplies, vendors, and general coordination.
• Assist HR with onboarding paperwork, employee communications, and event coordination.
• Help schedule interviews and support recruitment logistics.

IT & Operations Support

• Assist with onboarding employees with hardware setup and account provisioning.
• Track software licenses and user access lists.
• Maintain IT inventory records and warranties.
• Help monitor IT service requests and route to the appropriate team member.
• Provide basic troubleshooting support and escalate as needed.

Qualifications

• Bachelor’s Degree preferred (preferably in Business Administration, Information Systems, or a related field).
• 1+ years’ experience in an administrative, coordinator, or support role (experience in IT or technology-focused departments is a plus).
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) required.
• Tech- saavy and comfortable learning new systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills with a collaborative, team-first mindset.
• Comfortable maintaining confidentiality and handling sensitive information.

Compensation and Benefits:

• Salary commensurate with experience
• Opportunities for ongoing training and mentoring
• Opportunities to advance and grow within the firm
• Contingency fee referral bonus opportunities
• Paid time off (20 days) and 11 paid holidays 
• Medical, vision & dental insurance (100% of Base medical plan covered by the firm) 
• Simple IRA with up to 3% company match

Firm Philosophy: We firmly uphold the value of every individual within our team, ensuring they have the chance to build a rewarding career both financially and personally. Our firm's structure is designed to offer exceptional prospects for growth and advancement to our attorneys. From the initial intake to final verdict, each attorney at our firm handles cases, benefiting from continuous training and guidance from our exceptional team. At Zinda Law Group, every team member leaves at the end of the day with the satisfaction of knowing they have diligently served our clients and positively impacted the lives of others. Join us, and experience a remarkable work environment at our law firm.

Our core principles are:

• Excellence Always
• We All Take Out the Trash
• Data-Driven Results
• We Outwork Our Opponents

We will be accepting applications on an ongoing basis until a candidate is selected for the position. To apply, please submit your resume and cover letter.

Zinda Law Group is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected status as required by applicable law.

By submitting this application I understand Zinda Law Group may use review publicly available information about me in order to assess my suitability for employment.

Disclaimer
This job description outlines the general nature and responsibilities of the role but is not an exhaustive list of all duties, skills, or requirements. Duties may be adjusted as needed, and team members may be asked to perform other tasks as assigned, in compliance with applicable laws. Reasonable accommodations will be made for individuals with disabilities.