Executive Assistant to Head of School bei Holy Trinity Episcopal School

DEPARTMENT: ADMINISTRATION

REPORTS TO: HEAD OF SCHOOL

STATUS: FULL-TIME, EXEMPT (8AM TO 4PM)

Serving Preschool through 8th Grade, Holy Trinity is a private, independent Episcopal School with campuses in Glenn Dale and Bowie, Maryland. We apply new thinking and best practices in education to empower preschool, kindergarten, elementary and middle school students of diverse backgrounds and abilities to become their best selves. Partnering with families in Prince George’s County and across the Baltimore and Washington DC metropolitan areas, our alumni thrive in high school and live with purpose, empathy, and character.

Mission Statement:

Holy Trinity: An Episcopal School, educates preschool through eighth grade students by offering a challenging, diverse, supportive, and safe environment where children can excel academically, artistically, athletically, and spiritually. The school encourages students to achieve excellence and embrace responsibility. Holy Trinity is dedicated to educating the whole child in a comprehensive, well-rounded program that lays the foundation for all children to reach their potential as they develop independent habits of mind as well as a lifelong passion for learning.

Position Overview: 

The Executive Assistant to the Head of School plays a crucial role in supporting the Head of School in all administrative and operational functions. This position requires a highly organized, proactive, and adaptable professional with exceptional communication skills, attention to detail, and the ability to handle sensitive matters with discretion. The Executive Assistant manages a dynamic workload, prioritizes tasks, and works collaboratively with faculty, staff, and external partners to ensure the smooth operation of the school.

Professional Duties:

• Administrative Support:
  • Provide high-level administrative support to the Head of School, including managing schedules, arranging meetings, coordinating travel, and handling correspondence.
  • Organize and maintain the Head of School's calendar, ensuring the effective use of time and preparation for meetings, events, and appointments.
  • Prepare and manage presentations, reports, and other documents for meetings, school events, and board presentations.
• Communication:
  • Serve as the first point of contact for the Head of School, representing them professionally and courteously to internal and external stakeholders.
  • Handle confidential information with integrity and professionalism.
  • Draft, proofread, and send out communication on behalf of the Head of School as needed, including internal memos, external correspondence, and communications to parents or the community.
• Meeting & Event Coordination:
  • Schedule, prepare agendas, and take minutes for meetings with the Head of School, including meetings with faculty, staff, parents, the Board of Trustees, and other school stakeholders.
  • Assist in organizing school events, board meetings, and other special functions as requested by the Head of School.
  • Manage logistics for school visits, conferences, and speaking engagements for the Head of School.
• Project Management:
  • Assist with special projects, school initiatives, and strategic planning efforts.
  • Work on research and data gathering to support school operations and decision-making.
• Board & Governance Support:
  • Prepare materials for Board meetings and assist in organizing Board-related activities.
  • Serve as a liaison between the Head of School and the Board of Trustees.
• General Office Management:
  • Oversee the smooth operation of the Head of School’s office, including ordering supplies, maintaining files, and handling other office-related tasks.
  • Ensure the Head of School's office runs efficiently and is a well-organized environment.

Qualifications:

• Bachelor’s degree or equivalent experience in a related field.
• Minimum of 3-5 years of experience in an executive assistant or administrative support role, preferably in an educational or nonprofit environment.
• Exceptional written and verbal communication skills.
• Strong organizational skills and the ability to multitask in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.
• Demonstrated ability to handle sensitive information with confidentiality and professionalism.
• Strong problem-solving skills, attention to detail, and ability to prioritize tasks effectively.
• Ability to work independently and as part of a team.
• A positive and proactive attitude, with the ability to manage competing priorities.