Executive Assistant bei Greenwich House

Why work at Greenwich House?  

At Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion.  

Founded in 1902 as a settlement house aimed at supporting New York City's growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. Learn more at www.greenwichhouse.org.

The Opportunity  

The Executive Assistant will provide high-level administrative and operational support to the Chief Executive Officer (CEO), Chief Financial Operating Officer (CFOO), and Chief of Health and Human Services Officer.  This position plays a critical role in ensuring seamless day-day coordination among the executive leadership team and across Greenwich House’s operations.  The ideal candidate is highly organized, adaptable, and thrives in a fast-paced, driven environment. 

Responsibilities 

Executive Support

• Manage complex calendars, scheduling, and daily workflows for the CEO, CFOO, and CHHSO, including prioritizing and resolving scheduling conflicts.
• Serve as a liaison for internal and external communications, exercising sound judgment and discretion.
• Prepare executive-level correspondence, reports, memos, presentations, and briefing materials. 
• Coordinate domestic travel and handle logistics for off-site meetings and events,
• Process reimbursements and track executive expenses in accordance with organizational policies.

 Operational & Project Coordination

• Support the CEO and Executive Team in coordinating GH Board meeting and committee meeting scheduling, logistics, and general management.
• Support the CFOO by coordinating key operational initiatives, ensuring timeliness and deliverables are met across departments.
• Support the CHHSO by managing, updating and maintaining all programmatic operating licensure and certifications.
• Track progress on cross-departmental projects and provide administrative support for organization-wide operational systems and priorities.
• Help monitor and communicate deadlines, upcoming meetings, and action items across leadership team.

 Meeting & Event Management

• Organize and manage logistics for internal meetings, board meetings, and special events-including agenda preparation minutes taking and follow-up.
• Coordinate with stakeholders to ensure timely preparation of materials and effective communication of outcomes.

Office & Information Management

• Maintain files, databases, and records for executives, ensuring confidentiality and organization.
• Serves as a point of coordination with administrative staff across departments to support efficient executive operations.

What You’ll Bring 

Education & Experience 

• High School Diploma, High School Equivalency or Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 5 years of experience in an executive assistant or high-level administrative role, preferably within a nonprofit or complex organizational setting.
• Proven ability to manage multiple high-level stakeholders and competing priorities.

Skills & Competencies 

• Experience supporting C-suite executives in a dynamic, multi-service organization.
• Familiarity with nonprofit governance and board meeting preparation.
• Strong interpersonal skills and a collaborative, service-orientated approach.
• A demonstrated commitment to equity, inclusion, and community-focused work.
• Outstanding communication skills-both written and verbal-with attention to detail.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Goggle Workspace, and virtual meeting platforms such as Zoom.

Compensation Range  

The expected annual salary range for this position is between $105,000.00 – $110,000.00. This range reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs. 

Benefits  

Greenwich House is committed to supporting the well-being of our employees as a key part of delivering a strong overall workplace experience. Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents. Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.  

Equal Employment Opportunity & Accessibility  

Greenwich House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veteran’s status, disability, or any other characteristic protected by applicable law.  

We are also committed to providing reasonable accommodations to qualified individuals with disabilities to ensure they can successfully perform the essential functions of their roles. If you require assistance or an accommodation during the application or interview process, please contact us.