Administrative Assistant 2 - 00179264 bei Georgia Department of Human Services, GA

About the Department

Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.  

What we offer.  Enjoy a generous benefits package that includes a flexible work schedule, unique training opportunities, employee retirement plan, 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position.  

Start your career in public service. The Division of Family and Children Services (DFCS), Office of Family Independence (OFI), is currently seeking candidates for the of Administrative Assistant 2 position in the State Operations unit. This position is located at the State Office building, Fulton County, Georgia.

JOIN OUR TEAM!!!

Position Duties

Pay Grade: G

Under direct supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, report, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

Role and Responsibilities:

• Reports directly to the Director and provides administrative support to the Community Services Block Grant and the Low-Income Home Energy Assistance Program Unit.
• Provides technical assistance and works to resolve program or client issues/questions.
• Manages routine administrative functions for the unit, such as telecommunications, billing/credit, property control, etc.
• Reviews program invoices for accuracy.

• Develops and maintains a tracking system to assure prompt response to all correspondence.

• Plans/schedules meetings and follow up with required action items.
• Creates reports and spreadsheets as requested by the CSBG/LIHEAP Director.
• Provides assistance and problem resolution to internal and external customers.
• Ability to communicate effectively both orally and in writing and be able to establish and maintain effective working relationships.
• Order supplies.
• Processes incoming and outgoing mail.
• Maintains record keeping and electronic filing system.
• Proficiency with all current Microsoft Office programs as well as any other software programs, online communication platforms, office equipment, and other technology necessary to perform the job.
• Maintains confidential records.
• Performs job responsibilities with minimal supervision.
• Performs other professional responsibilities as assigned.

Minimum Qualifications

• High school diploma/GED AND three (3) years of job-related experience.

• One (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent.

Preferred Skills/Qualifications: Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all the following skills/experience:

• Four (4) years of administrative experience
• Proficient level experience in Microsoft Office programs: Word, Excel, Access, SharePoint, and PowerPoint

Other Qualifications

For more detailed information about the Georgia Department Human Services

                   https://dhs.georgia.gov/  

Employment Information
  
Current State employees are subject to State Personnel Board (SPB) Rules regarding salary.
 
DHS is an Equal Opportunity Employer
  
If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to:  [email protected].
 
The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.
  
DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DHS will contact educational institutions to verify degree, diploma, licensure, etc.
  
As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.
  
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process.  Only applicants who are selected and interviewed will receive notification.
  
This position is subject to close at any time once a satisfactory applicant pool has been identified.