Safety Administrative Assistant bei Intercity Transit

About the Department

Intercity Transit is recruiting for a Safety Administrative Assistant Intern

Internal Candidates ONLY

If you have:

• Excellent Customer Service in every interaction and problem-solving skills.
• A sharp eye for detail and take pride in delivering accurate, high-quality work.
• Skilled in Outlook, Microsoft Office (PowerPoint, Excel, Word, & Access) and the ability to adapt to different types of software.
• The ability to become familiar and proficient working in database programs for tracking and reporting purposes.
• The ability to seek clarity and manage and prioritize several tasks to meet deadlines.
• The ability to assist with the organization of State, Federal, and local compliance criteria.
• Professionalism and excellent communication and organizational skills.

Then this position is for you:

Intercity Transit is recruiting internally for the part-time position of Safety Administrative Assistant Intern to serve as the initial contact for the Safety Department. The selected candidate will approximately 20 to 24 hours a week in this role. This position will perform a variety of administrative, clerical, and data entry duties in support of the Administrative Safety/Training division. As an Assistant, this position primarily performs specialized and routine tasks of a support nature, requiring knowledge of other departments, department activities, policies, procedures and general office methods.

Position Duties

As a Safety Administrative Assistant, you will:

• Perform various clerical and office duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; photocopying; performing data entry; preparing mailings; typing; and word processing.
• Maintain safety files, component files, event reports, and operator reports.
• Assist with or conduct special research assignments; evaluate, analyze data, and prepare conclusions and recommendations for consideration.
• Participate in a variety of meetings, reserve meeting rooms, prepare meeting minutes, and agendas.
• Develop and maintain databases, logs, and tracking systems to facilitate department operations and programs.  

Minimum Qualifications

Are you the one we are looking for?

• Associate’s Degree, and
• Three (3) years of increasingly responsible administrative support experience; OR equivalent combination of education and experience may be considered.
• Intermediate skill level in Microsoft Office, to include: Word, Excel, Power Point, and Access.
• Ability to effectively work in a team environment. 
• Experience performing basic research, analyzing data and information; developing, evaluating, and presenting recommendations.
• Customer service skills that reflect courtesy and dependability while maintaining a positive attitude and contributing to a diverse team environment.
• No discipline within the past 12 months (low level discipline for preventables may not be a disqualifier).
• A history of consistent and reliable attendance.

Other Qualifications

What's in it for you?

• Receive a competitive salary of $31.69 - $42.82 an hour while performing Safety Administrative Assistant duties.
• Continue to receive all employer benefits currently associated with your permanent position. 

Ready to jump on board? 
We would love for you to apply! Please submit a complete electronic application online at www.intercitytransit.com/employment.  Your application package must include a letter of interest and resume that clearly explains how you meet the qualifications of the position. Be advised, we will not consider incomplete applications.  Intercity Transit’s preferred method of communication is via email, so an accurate and active email address is essential.
 
Completed applications must be received by 5:00pm, on Thursday, September 18, 2025.

Intercity Transit is proud to be an equal employment opportunity employer and strives to provide a culturally diverse workforce. Intercity Transit does not discriminate in employment or service on the basis of race, creed, color, origin, age, sex, religion, marital status, sexual orientation, veteran status, or disability. 

 We also take pride in being a drug free workplace. Note that Intercity Transit is subject to requirements of the Federal Drug-Free Workplace Act and FR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Intercity Transit.