Student Events Assistant - Programs bei California State University, Northridge - University Student Union

UNIVERSITY STUDENT UNION
CALIFORNIA STATE UNIVERSITY, NORTHRIDGE
STUDENT ASSISTANT EMPLOYEE JOB DESCRIPTION  

JOB DESCRIPTION:

Under the supervision of the Programs Supervisor, the Student Events Assistant is responsible for planning, promoting, executing, and evaluating University Student Union (USU) sponsored events for CSUN students.

JOB DUTIES:

·         Assists in planning, promoting, and executing USU events, which may include concerts, lectures, live performances, art shows, study breaks and multi-faceted events such as Matafest, Matador Nights and Carnaval

·         Prepares and distributes detailed timelines and staffing plans prior to events

·         Coordinates shopping and pick-up of supplies from various stores and locations

·         Coordinates event marketing plans with the USU Strategic Marketing & Communications Department

·         Coordinates room reservations, layouts and other event needs with the USU Reservations and Event Services department

·         Solicits quotes from and negotiates with vendors for event-related services and rentals

·         Prepares contracts according to USU policies and procedures

·         Writes or assists in writing a variety of general correspondence and reports

·         Conducts research, including surveys, evaluations and assessments

·         Develops and tracks specific event budgets

·         Develops and/or supports partnerships and professional working relationships with USU staff, student volunteers, university departments, faculty and clubs and organizations

·         Works with established computer programs including but not limited to Word, Excel, Outlook

·         Performs a variety of general office tasks including typing, filing, answering phones, photocopying, faxing, etc.

·         Performs other related duties as assigned

QUALIFICATIONS:

EDUCATION 

Must be a currently enrolled CSUN student

EXPERIENCE

Previous related experience and/or specialized education required

Valid Driver’s License and auto insurance preferred

 OTHER 

This position is a sensitive position as designated by the CSU. Following an offer of employment, the appointment is contingent upon successful completion of a background check and may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. No applicant will be denied employment solely on the grounds of a criminal offense. The nature of the offense, the date of the offense, the surrounding circumstances and the relevance of the offense to the position(s) applied for will be considered.

KNOWLEDGE, SKILLS AND ABILITIES:

·         Excellent customer service skills required

·         Strong verbal communication skills required, including ability to share relevant information, ask questions, listen well and respond appropriately

·         Strong written communication skills required, including composition, grammar, spelling and punctuation

·         Ability to use modern office equipment including but not limited to computer, telephone, copier, and fax

·         Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Publisher (desired)

·         Must be well-organized and detail-oriented

·         Ability to work under time restraints and meet deadlines

·         Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision

·         Ability to accept and respond appropriately to constructive feedback

·         Ability to identify problems and/or concerns relative to position of employment, and recommend viable solutions

·         Ability to work effectively in a multi-cultural environment

·         Ability to work independently and as a member of a well-functioning team

·         Desire to develop or enhance large and small event planning skills a plus

·         Interest in pursuing a career in Student Union/Student Affairs/Event Planning a plus

In addition and through this position, the Student Events Assistant will have the opportunity to learn, develop, and acquire the following transferable skills:

ANALYTICAL

·         Adaptability: The ability to effectively adjust to new information, changing work conditions, or unexpected obstacles with an optimistic perspective to achieve a positive outcome.

INTERPERSONAL

·         Communication: The ability to effectively give and receive information.

·         Teamwork: The ability to work collectively with others and make valuable contributions to the team in order to resolve problems and achieve goals.

STRATEGIC PLANNING

·         Creativity: Generate new and unique ideas in brainstorming settings to develop new approaches to tasks programs, and/ or events.

·         Planning and Organizing: Organize and prioritize tasks to be performed and completed by a deadline in order to achieve the most efficient use of time.

·         Project Management: The ability to initiate, plan, and execute a project or event. 

TYPICAL WORKING CONDITIONS:

Work is primarily performed in a temperature-controlled office environment, as well as outdoors in varying weather conditions. Daily contact with members of the campus community, including students, faculty, staff, administrators and guests, is required. In addition to regularly assigned work schedule Monday-Friday, must possess an ability and willingness to work some weekends, academic interim, and break periods as needed; must be flexible, adaptable, and readily able to adjust to changes in work environment.

APPLICATION PROCEDURE:

Apply online at www.csun.edu/usu/jobs

Applications from CSUN students including first time, transfer, international, work study, LGBTQIA+, and Veterans are welcome and encouraged.

Applicants for this position who submit a cover letter and resume in addition to the application will receive priority consideration.

The University Student Union at California State University, Northridge is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources.