Executive Assistant bei Civil-GROUP
Civil-GROUP · Minneapolis, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Minneapolis
SUMMARY
Mortenson is currently seeking an Executive Assistant that will be responsible for providing high quality, professional, and timely executive assistance to Operating Group Leadership.
RESPONSIBILITIES
Coordinate and schedule meetings, including room, equipment, catering, and participant details
Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes
Research, book, and coordinate travel arrangements; handle conference registrations and expense reports
Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings
Order and manage technology items and office supplies; maintain printers and reconcile reports
Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons
Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing
Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds
QUALIFICATIONS
Associate or bachelor's degree in Business Administration or equivalent experience
Minimum four years administrative experience, with at least one year of executive administrative support
Construction-related business experience preferred
Ability to maintain a high level of confidentiality and discretion
Detail-oriented with the ability to organize and manage multiple projects
Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
Adaptive, effective communication and active listening skills
Positive and professional attitude with strong customer service skills
A few benefits offered include:
(for Non-Craft & Non-Union Craft working 25+ hours / week)
Medical and prescription drug plans that includes no additional cost vision coverage
Dental plan
401k retirement plan with a generous Mortenson match
Paid time off, holidays, and other paid leaves
Employer paid Life, AD&D, and disability insurance
No-Cost mental health tool and concierge with extensive work-life resources
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Zusätzliche Nebenleistungen