Conferences, Events, and Film Manager bei Woodbury College

POSITION CODE: 7493

DEPARTMENT/ADMINISTRATION: Advancement

POSITION: Admin, Exempt, Full-Time

SALARY RANGE: $33.00 per hour

INTRODUCTORY PERIOD: Twelve (12) Months 

BENEFITS OVERVIEW: BROCHURE

POSTING DATE: September 3, 2025

APPLICATION DEADLINE: Open Until Filled, Apply Immediately.

Classification:

The Conferences, Events and Film Manager at Woodbury provides daily management of operations, leadership, and support for internal university and external client/community events and activities hosted on campus. Reporting to the Associate Director of Conferences and Event Services, and working in close coordination with Executive Director of Development & Alumni Relations for Woodbury and SFTS, the primary role of this position is to facilitate the smooth operations of all conferences, events and film contracts at the Woodbury University campus. The Conferences, Events and Film Manager will ensure all event-related information is obtained, all policies and procedures are followed, and all information regarding setup, audio/visual, and any other department is communicated effectively. Requires flexibility to accommodate event and filming schedules during evenings and weekends.

Duties and responsibilities include but are not limited to:

• Manage event logistics and workflow in a timely manner to ensure all events are coordinated and reviewed for flawless execution; coordinates appropriate post-event follow-up and evaluation.

• Provides the initial contact for clients requesting use of campus facilities; research dates, times, locations, and equipment requests; meets with clients regarding event needs.

• Handles external client agreements, contracts, COIs (proof of insurance), invoicing, and payments in collaboration with Conference & Events team at the University of Redlands.

• Maintains a thorough knowledge of campus and community activities to provide accurate information of daily events to the public and the university community.

•Information of daily events to the public and the university community.

• Onsite contact for film companies during pre-production, production, and postproduction.

• Works closely with clients to plan logistics and timing of internal and external events.

• Coordinates housing, event, food service, and other details for summer conferences.

• Organizes events in 25Live Software so that event details are communicated and transparent within Event Services and across other departments.

• Trains University members approved to submit reservations (students, staff, administrators, and possibly faculty) on 25Live.

• Creates, produces, and updates facility diagrams, for client and staff use during the event planning process.

• Works with clients, catering, and other service departments and companies to ensure proper coordination of equipment, food, linens, and rentals for events.

• Responsible for being the on campus contact when externals are present for the event.

• Responsible for all adherences to requirements including but not limited to ADA, alcohol, insurance, fire, and State of California laws pertaining to event management.

• Adheres to all safety and housekeeping policies and procedures.

• Onsite contact for film companies during pre-production, production, and postproduction.

• Works closely with clients to plan logistics and timing of internal and external events.

• Coordinates housing, event, food service, and other details for summer conferences.

• Organizes events in 25Live Software so that event details are communicated and transparent within Event Services and across other departments.

• Trains University members approved to submit reservations (students, staff, administrators, and possibly faculty) on 25Live.

• Creates, produces, and updates facility diagrams, for client and staff use during the event planning process.

• Works with clients, catering, and other service departments and companies to ensure proper coordination of equipment, food, linens, and rentals for events.

• Responsible for being the on campus contact when externals are present for the event.

• Responsible for all adherences to requirements including but not limited to ADA, alcohol, insurance, fire, and State of California laws pertaining to event management.

• Adheres to all safety and housekeeping policies and procedures.

• Exhibits the utmost care in gathering details and leveraging departmental resources for the overall success of each event planned.

• Provides superior customer service and represents the department and the University in the best light.

• Perform other duties and special projects assigned.

MINIMUM QUALIFICATIONS: 

Required

• A Bachelor’s degree is desired.

• Three years of event planning, special events management, or related experience.

• A valid California Class C CA drivers’ license with a good driving record is required. A
current DMV printout demonstrating a good driving record will be required prior to offer
of employment.

KNOWLEDGE:

• Thorough knowledge and understanding of concepts, principles and practices of event
planning including event design, organization, and production.

• Excellent customer service and phone etiquette skills.

• High proficiency in computer skills using Microsoft Office Suite including Excel, Word,
PowerPoint, and other applications/software such as 25 Live.

• Ability to handle multiple situations of varying complexity and time frames simultaneously;
respond to a crisis in a calm, rational manner.

• Skill at responding effectively to priorities and setting deadlines.

• Demonstrated organizational and project management skills to work successfully with
clients to produce high quality events that meet client needs.

• Ability to give clear directives and use independent judgment to make optimal decisions.

• Knowledge and skill to set and monitor work standards and protocols.

• Supervisory principles and the ability to supervise, develop and mentor direct reports.

• Knowledge of crowd management, crowd safety protocols, security and emergency
procedures related to small, medium, and large-scale gatherings.

• Experience maintaining a high standard of productivity within a broad scope of
responsibility despite frequent interruptions.

• Detail oriented with ability to complete large volume of diverse tasks efficiently,
meeting established deadlines.

• Adept at learning and implementing new technologies to administer virtual events.

• Excellent verbal and written communication skills to effectively communicate with
diverse populations.

• Ability to function well independently and as part of a team.

• Adaptable to change in a fast-paced environment.

• Must be able to competently interact with a culturally and ethnically diverse population of
students, faculty, and staff.

TO APPLY:  Submit a application to the University of Redlands Career page portal . In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040. If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for accommodation or an alternative application process.

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as the Hiring Range. Placement within the Hiring Range is determined by internal equity, and relevant qualifications.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.

DRIVER'S LICENSE CHECK: Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver’s License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

PHYSICAL AND PSYCHOLOGICAL EXAMS: For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation.

FOR MORE INFORMATION VISIT

Human Resources (redlands.edu)

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.

AN EQUAL OPPORTUNITY EMPLOYER