Paralegal, BALA Operations (Temp) bei Horizon Media

Job Description

Who We Are

Horizon Media, founded in 1989 by Bill Koenigsberg, is recognized as one of the most innovative marketing and advertising firms. We are headquartered in New York City, with offices in Los Angeles and Toronto. A leader in driving business solutions for marketers, Horizon is known for its highly personal approach to client service.  Renowned for its incredible culture, Horizon is consistently named to all the prestigious annual Best Places to Work lists published by Fortune, AdAge, Crain’s New York Business and Los Angeles Business Journal. Together we are building a place of belonging.

At Horizon, we understand the value that different perspectives can bring to our clients and culture, so we strive for an environment where our employees feel welcomed, safe and empowered. We value YOU and believe that your authentic voice and unique perspective allows us to create a more rewarding culture, and experience, together.

Our simple recipe for success? We hire talented people (thinkers, doers, dreamers, makers), challenge them and give them every opportunity to grow.

Job Summary

This temporary position provides administrative support to the Business & Legal Affairs (“BALA”) department in addition to assisting with drafting, reviewing, and negotiating certain BALA contracts.

Who You Will Report to

This temporary position reports directly to the Specialist, BALA Operations.

Breakdown of What You Will Do

• 65% Administrative Tasks/Contract Administration.
• 35% Contract Review Tasks.

What You Will Do

65% Administrative Tasks/Contract Administration

• Assist with the maintenance of BALA’s contracts database, Laserfiche by:
  • Uploading and coding vendor team initial drafts with appropriate data identifiers;
  • Uploading and coding client team fully-signed contracts with appropriate data identifiers;
  • Uploading and coding talent agreement fully-signed contracts with appropriate data identifiers;
  • Uploading and coding backlogged contracts with appropriate data identifiers;
  • Updating the contract identifiers as needed (e.g., employee departures/team reallocation);
  • Communicating with internal teams on contract statuses.
• Manage contract approval and signature process via Workshare Compare and DocuSign for client and vendor team.
• Proofread and send out various legal letters and notices.
• Schedule meetings.
• Assist with formatting documents.
• Assist with and run various reports.
• Provide general support to attorneys.
• Other ad hoc administrative tasks, as needed.

35% Contract Review Tasks

• Spearhead review and negotiation of the following contracts:
  • Non-disclosure agreements and non-disclosure agreement amendments for clients, vendors, RFPs, and acquisitions.
• Assist with drafting, review and negotiation of the following contracts:
  • Certain client specific in-scope bridges, amendments, and addenda.

Who You Are

• A strong writer and communicator with proficient interpersonal skills.
• An independent worker with a strong sense of ownership and time management.
• Detail oriented with a commitment to follow through and accommodate tight deadlines.
• Can maintain confidentiality and exercise sound judgement when handling sensitive information.
• Strong Microsoft Office skills including Word, Outlook, Excel and PowerPoint.

Experience

At least one to two years of experience in a legal department as a paralegal or administrative assistant. Licensed New York notary certificate preferred but not required.

Certificates, Licenses and Registrations

A bachelor’s degree from an accredited university is required. Certification through an accredited organization such as the National Federation of Paralegal Associations, the National Association of Legal Assistants, or the Association for Legal Professionals is preferred.  

Physical Activity and Work Environment

There are no requirements for physical activity and work environment.

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Salary Range: $1,128 to $1,344 a week. A successful applicant’s actual weekly or hourly rate may vary based upon, but not limited to, skill sets, experience and training, licensure/certifications, and equity.  

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Base Pay

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Horizon Media is proud to be an equal opportunity workplace.  We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.