Accounting Group Supervisor bei South Texas College

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
   

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Business Office (Accounts Receivable)

General Statement of Job

The Accounting Group Supervisor oversees the Accounts Receivable area of the Business Office and provides leadership to the day-to-day operations of processing invoices for third party collections, G5 federal fund draw-downs, maintenance of Restricted Scholarship and Agency funds, and refers delinquent accounts to external collection agencies. Responsible for conducting detailed analysis, tracking reconciliation status of all assigned accounts/funds, reviewing contracted service agreements, and reviewing account reconciliations. Implements internal accounting processes and controls.

Specific Duties and Responsibilities

Essential Functions:

• Ensure accuracy in student accounts receivables relating to financial aid, registration and billing, sponsor & third-party billings, and adjustments related to system errors, exceptions, & waivers.
• Submits draw down requests from federal agencies.
• Prepares or reviews general ledger and subsidiary ledger account reconciliations.
• Supervises the accounting functions within the Accounts Receivable area of the Business Office.
• Develops and implements procedures and internal control measures.
• Initiates or approves journal entries and budget changes.
• Performs analysis and projections on financial data.
• Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble and/or format data and/or reports.
• Assists or supervises other staff members with accounting projects when necessary.
• Provides internal and external customer service.
• Prepares and reviews monthly reports for management and Board of Trustees.
• Cross trains other staff and maintains working knowledge of different duties when assigned as a backup role.
• Assists with Request for Proposals, contract renewals and preparation of finance and board motion.
• Prepares and reviews audit documentation for internal and external audits such as financial reports, financial notes and fraud surveys, as needed.
• Prepares and reviews audit items.
• Provides information and training to faculty, staff, students and individuals or organizations outside of the college; explains accounting transactions, resolves accounting issues and discrepancies.
• Exercises independent judgment and assume responsibility for decisions, consequences, and results within the functional area.
• Assists with developing, implementing and updating policies and procedures.
• Assists other staff with accounting or special projects.
• Ensures compliance with college, state/federal, and other pertinent regulations and policies.
• Maintains familiarity with the formal and informal departmental goals, standards, policies and procedures.
• Keeps abreast of changes in industry and state/federal regulations and communicates to staff, as needed.
• Keeps abreast of changing tuition and fees approved by the board to prepare for process changes, additional revenue accounts and detail codes.
• Travels throughout the college district, as needed.
• Supervises assigned staff.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor’s Degree in Accounting or related field required.
• At least three (3) years of accounting experience required.
• At least three (3) years of experience with a financial records system required, preferably the Ellucian/Banner Software and Workday.
• Experience in a higher education institution, preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written, presentation, and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Proficient in preparation of worksheets and presentations.
• Proficient with ten key by touch and other office machines.
• Strong analytical, critical thinking, and problem solving skills and the ability to exercise discretion and sound judgment.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Checks, Certificates, Licenses, and Registrations

• All applicants are subject to a criminal background check under South Texas College policy.
• Security Sensitive position: In addition, subject to federal background check.
• Must have a valid Texas driver's license and proof of liability insurance.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

Desired Start Date

Posting Close Date (No Close Date if Blank)