Administrative Assistant bei FAMILY EXPRESS CORPORATION
FAMILY EXPRESS CORPORATION · Valparaiso, Vereinigte Staaten Von Amerika · Onsite
- Junior
- Optionales Büro in Valparaiso
Description
SUMMARY / OBJECTIVE
Assist all departments with administrative duties as explained below.
ESSENTIAL FUNCTIONS
- Types all correspondence, reports, letters and memos as directed.
- Maintains and organizes files, work areas, and office equipment.
- Directs the flow of information and traffic in the office including phone calls, appointments, inquiries, and complaints.
- Utilizes standard telephone equipment for handling incoming and outgoing telephonic communications into/out of the corporate office.
- Provides any and all assistance necessary in accommodating staff according to their needs.
- Files and organizes information including but not limited to letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process.
- Orders all supplies to maintain office efficiency.
- Keeps minutes for the predetermined meetings and distributes them to the proper areas, as assigned.
- Preparation of various reports (marketing, operations, labor management, etc.) by utilizing data mining tool and techniques.
- Must be able to meet deadlines and handle projects simultaneously.
- Performs all other related duties as assigned.
COMPETENCIES
- Integrity and accountability
- Innovation and creativity
- Adaptive and flexible
- Teamwork and leadership
- Self-confidence and humility
- Professionalism and work ethic
SUPERVISORY RESPONSIBILITY
This position has no supervisory responsibilities.
WORK ENVIORNMENT
This role will operate in a combination of environments including retail convenience stores, distribution center, industrial bakery, and professional office setting. Ability to tolerate extreme temperatures for minimum of 30-minute intervals. Exposure to cleaning solvents.
TRAVEL
No travel outside of daily travel to Family Express locations is expected for this position.
Requirements
ROLE QUALIFICATIONS
- Must be at least 18 years of age
- Must have reliable transportation
- Proficiency in Microsoft Word, Excel, and Outlook
- Digital literacy
PREFERRED EXPERIENCE REQUIREMENTS
2 years in an administrative role
MINIMUM EDUCATION REQUIREMENTS
High school diploma, GED, or the equivalent
PREFERRED EDUCATION REQUIREMENTS
2 year college degree
REQUIRED SKILLS
- Ability to analyze situations and solve problems at strategic and tactical levels
- Practiced at organization and planning
- Employ Critical thinking and problem solving
- Maintains composure and operates with emotional intelligence
- Ethical reasoning and decision-making
- Strong attention to detail
- Receptive and responsive to feedback
- Excellent verbal and written communication skills
- Time management, prioritization, and sense of urgency
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is required to stand for prolonged periods; work longer than eight (8) hour shifts, reach, climb, balance, stoop, mop, sweep, change garbage, kneel, crouch; talk and hear; taste and smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.
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