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Administrative Assistant at FAMILY EXPRESS CORPORATION

FAMILY EXPRESS CORPORATION · Valparaiso, United States Of America · Onsite

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Description

SUMMARY / OBJECTIVE

Assist all departments with administrative duties as explained below. 

ESSENTIAL FUNCTIONS

  •  Types all correspondence, reports, letters and memos as directed.
  •  Maintains and organizes files, work areas, and office equipment.
  •  Directs the flow of information and traffic in the office including phone calls, appointments, inquiries, and complaints.
  •  Utilizes standard telephone equipment for handling incoming and outgoing telephonic communications into/out of the corporate office.
  •  Provides any and all assistance necessary in accommodating staff according to their needs.
  •  Files and organizes information including but not limited to letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process.
  •  Orders all supplies to maintain office efficiency.
  •  Keeps minutes for the predetermined meetings and distributes them to the proper areas, as assigned.
  •  Preparation of various reports (marketing, operations, labor management, etc.) by utilizing data mining tool and techniques.
  •  Must be able to meet deadlines and handle projects simultaneously.
  •  Performs all other related duties as assigned. 

COMPETENCIES

  •  Integrity and accountability
  •  Innovation and creativity
  •  Adaptive and flexible
  •  Teamwork and leadership
  •  Self-confidence and humility
  •  Professionalism and work ethic 

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities. 

WORK ENVIORNMENT

This role will operate in a combination of environments including retail convenience stores, distribution center, industrial bakery, and professional office setting. Ability to tolerate extreme temperatures for minimum of 30-minute intervals. Exposure to cleaning solvents. 

TRAVEL

No travel outside of daily travel to Family Express locations is expected for this position.

Requirements

ROLE QUALIFICATIONS

  •  Must be at least 18 years of age
  •  Must have reliable transportation
  •  Proficiency in Microsoft Word, Excel, and Outlook
  •  Digital literacy 

PREFERRED EXPERIENCE REQUIREMENTS

2 years in an administrative role 

MINIMUM EDUCATION REQUIREMENTS

High school diploma, GED, or the equivalent

PREFERRED EDUCATION REQUIREMENTS

2 year college degree 

REQUIRED SKILLS

  •  Ability to analyze situations and solve problems at strategic and tactical levels
  •  Practiced at organization and planning
  •  Employ Critical thinking and problem solving
  •  Maintains composure and operates with emotional intelligence
  •  Ethical reasoning and decision-making
  •  Strong attention to detail
  •  Receptive and responsive to feedback
  •  Excellent verbal and written communication skills
  •  Time management, prioritization, and sense of urgency 

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is required to stand for prolonged periods; work longer than eight (8) hour shifts, reach, climb, balance, stoop, mop, sweep, change garbage, kneel, crouch; talk and hear; taste and smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.

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