Executive Assistant - Temp bei Tillys

Who We Are

At Tillys, we’re a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle.

Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life — both in-store and online.

Position Summary

The following is a brief description of responsibilities to be performed by the Administrative Assistant who will report to and support the Chief Financial Officer, Chief Executive Officer, and the SVP, General Merchandising Manager. 

Key Responsibilities

A typical day may include:

• Relieve the executive of administrative functions. Personal assistant duties as needed.

• Handle a variety of situations and conflicts involving the clerical and administrative function of the office.

• Maintains confidentiality of all sensitive information.

• Prepare routine and advanced correspondence including letters, memoranda, spread sheets, reports board meeting materials, PowerPoints.

• Maintain the Master Calendar for the Merchandising department; schedule new meetings, meeting rooms, preparing agendas, materials, and arranging refreshments as needed; also responsible for taking notes, composing minutes (sometimes issued without review), and participating in staff meetings, special committees, and task forces

• Makes travel arrangements as needed utilizing Concur system (flight, hotel, car service, restaurant reservations) for CMO, CFO and Merchandising teams. Create detailed travel itineraries for executive. Handles receipts and processes expense reports. Negotiates rates and contracts with hotels and various tradeshows.

• Company administrator for Concur and Wells Fargo. Create and maintain employee profiles. Ensure expense deadlines are met. Work with audit teams to complete annual audits.

• Reads all incoming mail and prioritizes; highlights relevant articles/materials for executive’s review; directs mail to appropriate staff.

• Types outgoing correspondence; proofreads for accuracy and format; compares routine correspondence on own initiative and specialized correspondence as directed.

• Creates and maintains office files. Anticipates need for information and organizes files for easy access. Maintains highly confidential information; financial, strategic and business plans or documents relating to key business issues.

• Organize various appointments. Schedules tentative appointments without prior clearance; keeps tabs on calendar to avoid overbooking and assists in meeting preparation; on own initiative, anticipates and prepares material for appointments. Screens meetings to ensure that attendance is appropriate; determines alternate attendees if applicable. Helps prioritize time to achieve proper balance of meetings vs. other responsibilities.

• Submits general department supply requests through NetSuite.

• Help support Tilly’s Life Center non-profit when needed.

Qualifications

Your experience brings:

• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.

• Ability to perform all essential duties and responsibilities listed above with minimal supervision, handling assignments with the highest level of discretion, judgment and independence.

• Excellent written and verbal communication skills.

• Strong critical thinking skills.

• Impeccable organizational and time-management abilities.

• Self-starting personality with the ability to handle multiple projects simultaneously.

• Exceptional attention to detail as well as ability to see the big picture.

• Able to act with discretion when handling confidential matters.

• Energetic personality with a great attitude and fun disposition.

• Ability to offer a high level of discretion related to sensitive matters.

• Strong professional business presence.

• Ability to prioritize and meet tight deadlines.

Education & Experience

• 10 or more years of experience supporting senior executives.

• 3-5 years experience with a public retail company preferred.

• High School Diploma required.

• Bachelors Degree preferred.

Work Environment & Physical Demands

• Professional office setting with low to moderate noise
• Ability to sit or stand for extended periods
• Regularly lift/move up to 20 lbs and navigate stairs
• Frequent walking and movement between floors/departments
• Reasonable accommodation is available to support individuals with disabilities

Leadership & Team Development

Non-Management:

While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported.

Compensation

Hourly Range: $75k – $85k 
Final offer will be based on experience, skills, and qualifications.

What to Expect

Schedule: Full-time role with weekday office hours; occasional evening or weekend work may be required during peak retail seasons.
Work Location: Irvine, CA — minimum of 4 days per week in-office.

Why Join Tillys?

At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted — it’s celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence.

Perks & Benefits

• 401(k) Retirement Plan – Save for your future with our company-sponsored plan
• Health Coverage – Medical, dental, vision, life, and additional voluntary benefits
• Employee Discount – In-store and online
• Discount Programs – Save on travel, events, and more
• Employee Sample Sales – Major deals on favorite brands
• Wellness & Social Events – Fitness programs, parties, and team outings
• Weekly Office Snacks – Stay fueled with stocked treats

Equal Opportunity Employer & Fair Chance Hiring

Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Fair Chance Hiring: In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act.

Other Considerations

This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.

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