Grants & Contracts Coordinator bei MISSSEY

Description

Classification: Full-time, Exempt, In-Person
Location: Oakland, CA
Compensation: $75,000 - $85,000 DOE
Reports to: Operations & Finance Manager

About MISSSEY

MISSSEY works to prevent girls and gender-expansive youth from ever entering circumstances of sexual exploitation and violence. We also support young people who are experiencing exploitation to exit. Once they’ve exited, we partner with them so that they may avoid re-entering sexually exploitative circumstances and live free of harmful transactional relationships. As an organization, we value healing, youth voice, integrity, and relationships. Our service model is focused on healing through trauma-informed, survivor-centered, and youth-focused approaches.  We recognize the crucial voices of survivors in facilitating healing in victims of commercial sexual exploitation and the value of young people empowering other young people. Our work with youth is a partnership, helping them transition from victim to survivor to leader, encouraging their long-term stability and success in whatever path they choose. MISSSEY believes that with the right opportunities and support, youth can overcome the circumstances of their exploitation and thrive.  

For more information about MISSSEY, please go to our website at www.misssey.org.

Position Summary

MISSSEY is seeking a highly organized, detail-oriented, and mission-aligned Grants & Contracts Coordinator to support the management of our public and private funding streams. This role plays a critical part in ensuring that MISSSEY maintains compliance with funder requirements, meets important deadlines, and upholds our financial and programmatic integrity.

The Grants & Contracts Coordinator will collaborate closely with the Development, Finance, and Program teams to ensure seamless communication and execution of contract deliverables, reporting, and data management. This position is ideal for someone who is systems-oriented, thrives in a fast-paced, collaborative environment, and finds joy in making sure things run smoothly behind the scenes.

The Ideal Candidate Will:

• Be deeply aligned with MISSSEY’s mission and values
• Be highly organized, detail-focused, and systems-driven
• Bring at least 2 years of experience in grants/contracts management or a similar role
• Be a strong communicator and collaborator across departments

Key Responsibilities

Grant & Contract Management (40%)

• Track, manage, and maintain records for all incoming grants and contracts
• Organize and maintain funder files and documentation for compliance, audits, and reporting
• Ensure the timely submission of proposals, renewals, and required documentation
• Maintain internal systems that ensure funder deliverables are met on time

Compliance & Reporting (30%)

• Coordinate the preparation and submission of grant and contract reports
• Monitor grant deliverables and allowable expenses in partnership with program and finance staff
• Ensure spending aligns with funder requirements and budget allocations
• Stay up to date on evolving compliance needs and proactively communicate changes
• Attend required contracts’ and grants’ meetings, training, and technical assistance opportunities.
  

Cross-Team Collaboration (20%)

• Serve as a bridge between Development, Finance, and Program teams in regards to grants and contracts development, implementation and reporting
• Gather data, outcomes, and documentation for reporting and other funder communications
• Attend internal meetings and track progress toward grant and contract goals
  

Administrative & Systems Support (10%)

• Help develop and maintain internal templates, calendars, and grant tracking tools
• Assist with data entry, analysis, and ongoing file management in the funder database
• Lead internal process improvements related to grants and contracts
  

Qualifications & Experience

• Minimum 2 years of experience in nonprofit grant coordination, contracts administration, or equivalent
• Bachelor’s degree in a related field (preferred but not required)
• Experience with public funding and foundation grants
• Strong writing, research, and communication skills
• Proficiency with Google Workspace, Excel, Salesforce and database tools
• Commitment to equity, youth-centered practices, and working in a trauma-informed environment
  

Knowledge, Skills, and Abilities

• Cultural attunement with Black and other communities of color
• Ability to be dependable, accountable, and present
• Strong organizational skills with the ability to multi-task and manage competing deadlines
• Knowledge of gender-based violence and commercial sexual exploitation
• Ability to develop positive relationships with participants, colleagues, and supervisors
• Ability to assume a leadership role in initiating grants and training support
• Excellent written and verbal communication skills, including professional correspondence and report preparation
• Strong attention to detail, accuracy, and consistency in managing administrative tasks
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), database management, and online platforms
• Ability to track, organize, and monitor records, schedules, and timelines
• Capacity to support compliance with agency policies and procedures through accurate documentation and reporting
• Ability to work collaboratively across departments and with external partners, vendors, and community stakeholders
• Demonstrated ability to manage sensitive information with discretion and confidentiality

Work Environment & Physical Requirements

• This is an in-person position based in a shared office setting in Oakland
• May require occasional local travel to meetings or trainings
• Must be able to sit for extended periods, use a computer daily, and lift up to 50 lbs occasionally

Compensation & Benefits

• Pay: $75,000 - $85,000  (commensurate with experience)
• Status: Exempt
• Insurance: 100% employer-covered Medical, Dental & Vision
• Other Benefits:
  • Long-Term Disability & Life Insurance
  • Employee Assistance Program (EAP)
  • SIMPLE IRA with employer match
  • Generous PTO and paid holidays
  • 1-week paid winter break
  • Vacation available after 90-day period
  • Paid sick time compliant with CA law
  • Family and pet bereavement leave

Equal Opportunity Employer

MISSSEY is an equal opportunity employer. We strongly encourage applications from people with marginalized identities — including but not limited to Black, Indigenous, and people of color; women; LGBTQ+ individuals; system-impacted people; and survivors of exploitation. We do not discriminate on the basis of race, religion, gender identity, age, sexual orientation, disability, or any other protected category.

At-Will Employment Disclosure

Employment at MISSSEY is “at-will.” This means that either the employee or the organization may terminate employment at any time, with or without cause or advance notice, unless otherwise agreed to in writing. This job description is not a contract and is subject to change.

To Apply

Please submit your resume and a brief cover letter detailing your interest and relevant experience to: [email protected] or link 

Applications will be reviewed on a rolling basis until the position is filled.