Deputy Bailiff Admin Asst II bei City of Cleveland, OH
City of Cleveland, OH · Cleveland, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Cleveland
About the Department
POSITION SUMMARY
The Administrative Assistant II will provide administrative support and assistance to the Court Administrator.
Position Duties
Provide administrative support and assistance to the Court Administration Department. Assist with the managing of Court Administrators calendar and tasks ensuring timely participation of meetings, scheduling meetings and completion of tasks. Perform clerical and administrative tasks including drafting letters, memos, reports, charts, graphs, file organization, and meeting minutes. Microsoft Office Suite or MS365. Direct and provide exceptional customer service to employees and visitors. Backup to front desk by answering Court Administration telephone line, directing calls to appropriate party when necessary. Answer inquiries that require general knowledge of departmental and Court procedures. Makes referrals to other departments, agencies or outside entities as appropriate. Provide customer service as backup to front desk with the public and other Court personnel. Greets all individuals and addresses their questions and requests promptly and professionally. Completes administrative support tasks in a timely, accurate and professional manner. Tasks may include, but are not limited to, composing correspondence, forms and other documents, photocopying, faxing, filing, preparing mailings, sorting mail, e-mailing, assembling packets/binders and other tasks of an administrative support nature. Provide support to other staff members when needed, and other departmental management to include areas such as finance, human resource, payroll and special Court projects.
Minimum Qualifications
Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite and managing Outlook expertise. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, and clerical procedures. Ability to maintain confidentiality.
Other Qualifications
The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.