Administrator/Office Manager bei Satellite Management

Join our D.R.I.V.E.N Team at Satellite Management!

At Satellite Management, we recognize that our associates are the foundation of our success. We are committed to delivering outstanding services to our customers while fostering an environment that encourages growth and opportunity. Our Corporate office in Santa Ana is currently seeking a talented Administrator/Office Manager to be part of our dynamic team. If you are looking for a rewarding career with a company that values your contributions, we invite you to apply and help us drive excellence together!

Join our Team as an Administrator/Office Manager

 Pay Scale: $25.00 - $29.00 per hour

 Why You'll Love Working Here:

 Comprehensive Benefits Package:

Wellness

•    Medical – Blue Cross and Kaiser Permanente Offered, Dental, Vision, including Telehealth support.

•    Company paid Life, AD&D, Short-Term Disability and Long-Term Disability Insurance

•    Option of Health Savings Account (HSA), and Flexible Spending Accounts (FSA)

•    PTO Program (10 days, annual accrual)

•    7 Company Paid Holidays 

•    Employee Assistance Program (EAP)

Financial

•    401(k) match program 4%  

•    Referral Bonuses

•    Annual compensation review

•    Biweekly commission payouts

•    Quarterly incentive program

Development

•    Professional development and training opportunities for all

•    Cross-training opportunities

•    Tuition reimbursement for courses related to real estate licensing for selected positions.

•    Annual performance reviews

Work-Life Balance

•    Engaging Company-sponsored events

•    Annual Awards Ceremony to celebrate achievements

•    Fun-filled Annual Beach Day for relaxation and team bonding

About the role: 

Office Administration & Operations

•    Oversee daily office operations to ensure efficiency and organization.

•    Maintain office systems, including phone, mail, filing, and supplies.

•    Manage vendor relationships for office services (supplies, equipment, maintenance, IT support).

•    Develop and maintain administrative policies, procedures, and standards.

•    Handle incoming calls, correspondence, and front-desk reception duties as needed.

Executive & Staff Support

•    Assist with the preparation of corporate reports, presentations, and communications.

•    Coordinate company meetings, training, and events, including logistics, catering, and materials.

•    Support onboarding of new corporate staff, including workspace setup and technology access.

Financial & Recordkeeping

•    Assist with expense reporting for office-related expenditures.

•    Maintain corporate records, compliance documentation, and confidential files.

•    Support HR and accounting teams with administrative tasks as needed.

Property Management Support

•    Serve as a point of contact for property managers needing corporate resources.

•    Coordinate communications and information flow between corporate and onsite property staff.

•    Assist with scheduling, training sessions, and compliance monitoring for property management operations.

Workplace Culture & Environment

•    Promote a professional, positive, and collaborative office atmosphere.

•    Ensure shared spaces (kitchen, meeting rooms, supply areas) remain clean, organized, and stocked.

•    Plan and coordinate staff appreciation activities, training refreshments, and seasonal events.

Qualifications

•    3–5 years of experience in office administration, office management, or executive support (property management or real estate industry experience preferred).

•    Strong organizational, time management, and problem-solving skills.

•    Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to adapt to industry-specific software.

•    Excellent written and verbal communication skills.

•    Ability to manage sensitive information with professionalism and discretion.

•    Demonstrated ability to manage multiple priorities in a fast-paced environment.

Key Competencies

•    Professional presence with excellent interpersonal skills.

•    Detail-oriented and proactive approach to anticipating needs.

•    Strong customer service mindset when supporting staff, executives, tenants, and vendors.

•    Adaptability and flexibility in a dynamic work environment.

•    Ability to work independently while also being a team player.