HR and Office Coordinator bei Creatio

Creatio is a global no-code platform for automating workflows and CRM, giving organizations maximum flexibility. With 800+ team members, 700+ partners, and thousands of customers in over 100 countries, we’ve been recognized in multiple Gartner Magic Quadrants and Forrester Waves. Our Americas team is growing, with headquarters in Boston, MA.The Opportunity: Are you ready to wear many hats and thrive in a dynamic, fast-paced environment where each day presents new challenges and opportunities? We are seeking an enthusiastic and versatile HR & Office Coordinator to join our HR team at our Boston headquarters. This full-time, in-person, salaried position is based at the beautiful 53 State Street office building, located in the heart of the city.Responsibilities: The HR & Office Coordinator will be required to consistently demonstrate the following:Administrative & Office Support:Maintain office organization, cleanliness, and supplies (including kitchen consumables).Manage vendor relationships and coordinate office maintenance, repairs, and renovations.Greet and assist guests, coordinate meetings, catering, and AV/tech setup.Serve as liaison with property management and building security.Manage access control for visitor passes, employee badges, gym, and parking access.Handle mail and shipping logistics (FedEx, DHL, UPS), manage both domestic and international packages.Provide executive support including calendar management, meeting scheduling, and lunch/dinner coordination.Provide day-to-day support to the Executive Assistant, including preparing documents, managing meeting logistics, and handling follow-up tasks.Assist with travel arrangements, expense reports, and special projects for C-suite executives as directed by the Executive Assistant.Respond to emails promptly and professionally.Marketing & IT Support:Maintain marketing and IT inventory and order supplies as needed.Assist marketing with events, campaigns, and ad hoc projects.Create and mail events swag to different locations when needed.Help IT set up new hire’s computer and mail it to new hires remote home.HR Assistant Responsibilities:Support onboarding/offboarding processes (e.g., scheduling orientations, preparing new hire kits).Support onboarding and offboarding processes, including scheduling orientations, preparing new hire kits, setting up workstations, and coordinating with IT and HR. Serve as the primary office point of contact for all new hires, ensuring they feel welcomed, informed, and fully equipped to integrate smoothly into the company.Assist with employee communications.Help plan and coordinate employee engagement events and initiatives.Support HR with any compliance documentation, policy updates, and reporting.Assist in helping with celebrations in-office and for remote employees (e.g., birthdays, anniversaries, travels, etc).Assist with updating HR presentation decks and materials.Assist with coordinating performance reviews and training sessions.Act as a point of contact for HR-related inquiries and escalate when necessary.Requirements:College graduate with 1-2 years of administrative or office experience in a corporate environment.Ability to travel and work at our Boston office 5 days a week.Familiar with Microsoft Outlook, Excel, Word, and PowerPoint.Someone who is interested in learning and growing their professional career in a fast-paced, dynamic environment.Ability to handle sensitive and confidential information with discretion.Exceptional communication and interpersonal skills.Strong attention to detail and organizational skills.Reliable and dependable.Ability to interact with internal staff and external visitors/partners in a professional and pleasant manner.Enthusiastic individual with the ability to effectively juggle shifting priorities.A positive mindset and willingness to help others.What you should expect from us:Powerful award-winning product: Creatio is recognized as a Leader and Strong Performer by Gartner and Forrester.Collaborative environment: Our corporate culture encourages the exchange of experience and knowledge, readiness to help, and mentoring.Limitless opportunities for career development: We organize plenty of external and internal training. Each employee has an individual professional and career growth plan.Other essential benefits: health insurance, paid vacation, and sick leave.We are an equal opportunity employer and value diversity at all levels of the organization. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.