Executive Assistant bei Waste Harmonics Keter

About Us

Waste Harmonics and Keter Environmental Services merged in 2023 to form Waste Harmonics Keter, a leading, technology-enabled provider of managed waste and recycling solutions across North America. The combined company delivers innovative, full‑stream waste services tailored to clients’ needs, supported by proprietary monitoring technology that enhances operational efficiency and ESG reporting. 

Serving over 70,000 sites for nearly 750 customers, Waste Harmonics Keter pairs hands-on, white-glove service with advanced, data-driven tools to optimize waste programs, improve sustainability, and scale smartly. 

In 2025, the company unveiled a refreshed brand identity and affirmed its commitment to delivering sustainable, scalable, and customer‑focused solutions.

wasteharmonics.com 

Comprehensive Benefits Package

We are a small business and are proud to offer big business perks for all our employees. 

• Competitive Compensation
• Annual Bonus Plan at Every Level
• Continuous Learning and Development Opportunities
• 401(k) Retirement Savings with Company Match; Immediate Vesting 
• Medical & Dental Insurance
• Vision Insurance (Company Paid)
• Life Insurance (Company Paid)
• Short-term & Long-term Disability (Company paid)
• Employee Assistance Program 
• Flexible Spending Accounts/Health Savings Accounts 
• Generous Paid Time Off (PTO), Including birthday off, community volunteer hours and a Friday off in the summer
• 7 Paid Holidays

Job Purpose 

­­­­­­­­­­­­­­­­­­­­­­­­­­­­Position Overview

The Executive Assistant (EA) serves as a strategic business partner to the Chief Executive Officer (CEO), the leadership team, and key internal and external stakeholders. This role acts as a trusted advisor, gatekeeper, and liaison, enabling the CEO to focus on high-priority initiatives that drive business results. The EA will provide comprehensive administrative support while maintaining the highest levels of professionalism, confidentiality, and efficiency.

Key Responsibilities

• Act as the primary point of contact and liaison between the CEO, leadership team, and external partners.
• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare, review, and edit correspondence, presentations, and reports with a high level of accuracy and professionalism.
• Support executive-level meetings, including agenda creation, material preparation, and follow-up action tracking.
• Handle confidential information with discretion and sound judgment.
• Anticipate the needs of the CEO and proactively resolve issues before they escalate.
• Uphold and ensure brand standards in communications, presentations, and professional interactions.
• Assist with strategic projects and special assignments as delegated by the CEO.
• Foster collaboration across departments, building strong relationships to support organizational priorities.

Qualifications

• Education: Bachelor’s degree preferred. A High School Diploma or GED with extensive professional experience will also be considered.
• Experience: Minimum 3–5 years of experience as an Administrative Assistant supporting senior executives.
• Technical Skills:
  • Intermediate proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).
  • Skilled in leveraging technological tools and platforms to streamline administrative processes.
• Professional Skills:
  • Exceptional written and verbal communication.
  • Strong presentation and organizational skills with a keen attention to detail.
  • Demonstrated ability to multitask, prioritize, and perform effectively in a fast-paced environment.

Competencies & Behaviors

• High degree of professionalism, integrity, and accountability.
• Ability to solve problems independently and make sound decisions.
• Resourceful, flexible, and proactive under pressure.
• Strong team orientation with a results-driven mindset.
• Proven track record of managing confidential information with discretion.
• Demonstrated adaptability to shifting priorities while maintaining efficiency and responsiveness.