Executive Assistant - INTERNAL CANDIDATES ONLY bei A. Duda & Sons Inc.
A. Duda & Sons Inc. · Melbourne, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Melbourne
Viera Builders is seeking a full time Executive Assistant who will be responsible for high-level administrative functions and analysis in support of and to maximize the efficiency of the EVP and Division President of Viera Builders. The Executive Assistant coordinates business meetings and travel, arranges, maintains, and modifies department-wide meeting schedules and other company-wide activities/initiatives; manages confidential business matters to include preparation of internal and external documents for team members and industry partners. This role is responsible for financial records management and document control on behalf of the afore-mentioned titles.
Responsibilities:
Excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as senior management, ability to organize and prioritize tasks with minimum supervision and possess strong office management skills. Ability to handle multiple tasks, changing needs and competing priorities. Strong oral and written communication skills detail. Strong office technology skills in Microsoft Office Suite (Word, Excel, Powerpoint, and Outlook).
DUDA’s mission is to grow Christian faith and business integrity; land values and vibrant communities; families, people and relationships; healthy food products; and sustainable wealth and balanced financial returns for future generations. We believe that in order to realize our objectives, we need the ideas and dedication of talented employees; in fact, our success depends on it. DUDA has been in business for over 90 years, and our people-oriented philosophy has encouraged pride in the quality of our products, resulting in our outstanding reputation in the marketplace.
No phone calls or agencies, please.
EOE - Duda is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
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Responsibilities:
- Support and coordinate multiple tasks (emails, memos, meetings/conference calls, schedules, and deliverables) as directed and independently as needed. Assist the management of VBI with personal travel and appointments as well as administrative functions.
- Research and Analyze data in order to prepare and release various complex documents and communications that affect the business.
- Design and maintain procedures which include appropriate access to confidential information.
- Prepare and complete expense reports, business plan schedule, forecast reports, flowcharts, graphs, litigation material, OPS reports, quarterly board reports, profit plan presentation slides that require research and strategy sharing presentation slides. Update monthly and provide quarterly statistical information for reporting on specific topics (Daily Treasure Yield Curve, interest rates, time to contract, etc.). The reports itemized prior are not a comprehensive list but serve to provide an example of the type of materials this position will create/update. Provide regular VBI reports to the EVP/Division President of Viera Builders and TVC President to include coordinating with TVC’s Executive Assistant regarding same.
- Create and maintain tracking for YoY comparison reports (example: sales, starts, closings, customer surveys).
- Lead the planning for the annual Viera Builder Employee appreciation event and coordinate other business unit wide events.
- Act and make decisions in alignment with leadership style.
Excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as senior management, ability to organize and prioritize tasks with minimum supervision and possess strong office management skills. Ability to handle multiple tasks, changing needs and competing priorities. Strong oral and written communication skills detail. Strong office technology skills in Microsoft Office Suite (Word, Excel, Powerpoint, and Outlook).
DUDA’s mission is to grow Christian faith and business integrity; land values and vibrant communities; families, people and relationships; healthy food products; and sustainable wealth and balanced financial returns for future generations. We believe that in order to realize our objectives, we need the ideas and dedication of talented employees; in fact, our success depends on it. DUDA has been in business for over 90 years, and our people-oriented philosophy has encouraged pride in the quality of our products, resulting in our outstanding reputation in the marketplace.
No phone calls or agencies, please.
EOE - Duda is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Jetzt bewerben
