Hybrid Administrative Office Assistant bei Palomar Specialty Insurance Company

Description

We are Hiring! 

Administrative Office Assistant

Location: La Jolla, CA

Why choose Palomar? 

Palomar is a rapidly growing and innovative insurer focused on providing specialty insurance to residential and commercial customers. Palomar welcomes self-motivated individuals to our thriving company. Guided by an entrepreneurial spirit, Palomar is building a dynamic and diverse team.

Join a company built on a culture of agility, innovation and authenticity that delivers peace of mind and protection to individuals and businesses impacted by adversity.

Want to learn more about our exciting journey? Go to plmr.com to learn more. Investor Relations - Palomar Holdings, Inc. (palomarspecialty.com)

The Details:

The Administrative Office Assistant will report directly to the Senior Manager, Executive Admin & Corporate Events and will be the first point of contact to greet team members, guests and vendors coming into our La Jolla office. This position will perform a variety of administrative tasks such answering phones, managing correspondence, working with vendors, and supporting in-office meetings. The ideal candidate has a proven track record of being collaborative, positive and professional in the workplace. 

What will you do? (Job Duties)

· Warmly welcome and assist all team members, guests, and vendors upon arrival, ensuring a respectful and inclusive environment.

· Answer, screen, and direct incoming phone calls with professionalism, courtesy, and cultural sensitivity.

· Maintain a clean, organized, and welcoming reception area, ensuring that materials such as pens, forms, and brochures are easily accessible to everyone.

· Provide clear, accurate, and timely information in person, over the phone, and via email, using inclusive and respectful language.

· Manage parking and elevator badge processes, including conducting audits and verifying invoice accuracy, with attention to detail and fairness.

· Collaborate with other departments on administrative tasks, coordinate with facilities for office maintenance, and support HR with scheduling needs.

· Receive, sort, and distribute mail and deliveries efficiently, ensuring accessibility for all recipients.

· Support office safety and security by following established procedures and managing access through the reception desk (e.g., monitoring logbook, issuing visitor badges), while respecting privacy and individual needs.

· Perform a variety of administrative tasks such as scheduling conference rooms, ordering meals and coordinating meetings, filing, photocopying, transcribing, and faxing.

· Ensure consistent front desk and office operations by being present on-site Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Requirements

What we are looking for: (Experience)

· Minimum of 2 years of experience in a receptionist, administrative assistant, or similar support role.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software tools as needed.

· High school diploma or equivalent required; additional training or coursework in office administration is a plus.

· Familiarity with standard office equipment, including printers, scanners, and fax machines.

· Demonstrates a professional, respectful, and approachable demeanor in all interactions.

· Strong written and verbal communication skills, with the ability to communicate clearly and effectively across diverse audiences.

· Proactive problem-solving skills, with the ability to identify solutions and take initiative.

· Excellent organizational skills and attention to detail, supporting accuracy and efficiency.

· Ability to manage multiple tasks and priorities in a dynamic environment.

· Commitment to creating a welcoming and supportive experience for all team members, guests, and visitors, regardless of background or ability.

We love people who want to:  

· Build strong relationships through transparency, trust, and respect for each other.

· Work in an agile environment, with a resilient mindset to find creative solutions to challenges.

· Collaborate and celebrate diverse perspectives, promoting inclusivity and equality. 

· Do the right thing with strong conviction and integrity.

· Be bold and innovative to help make an impact.

· If you thrive in a dynamic environment, and like working with happy, authentic, talented people, you'll enjoy a career with Palomar!

· Zoom in and out between strategic and tactical

· Demonstrable track record of working autonomously and driving progress

What will you get in return? 

· Full Suite of Medical Benefits 

· Long Term Financial Incentives: All team members receive company equity.

· 401k with 3.5% automatic fully vested Employer Contribution 

· Competitive PTO + Holiday Program

· Professional Development Assistance  

· Career Exploration Opportunities

· Regular company-wide social events (even virtually!)

· To learn more visit us at www.plmr.com 

Diversity at Palomar

At Palomar, we are committed to diversity, equality, and inclusion in all facets of the organization. We have built an open culture that celebrates the diversity of our workforce, while actively championing equality and inclusion practices that make us a company people want to work with and work for.

We believe that diversity, equality, and inclusion yield greater organizational creativity and productivity, which helps us serve our customers and partners more effectively. Delivering on our diversity commitment returns greater value to our shareholders and ultimately makes a positive impact to the communities in which we do business and to the people who live in them.

Accommodations:

Palomar will consider reasonable accommodations to ensure a qualified applicant with a disability (both visible and invisible) can be considered for the position. Palomar will also consider necessary modifications to the physical work environment, or to the way a job is usually performed, so an individual with a disability can perform the essential functions of the position. Additional accommodations will be considered that enable an employee with a disability to enjoy equal benefits and privileges of employment like those that are enjoyed by other employees without disabilities.

For more information about our company, visit us at www.plmr.com. Palomar is an Equal Opportunity Employer.

No phone calls or agency solicitation please

Pay Range: $47,500-$70,000

The above pay range is for all US-based roles based on function and level, benchmarked against companies of similar size and scope. To be compliant with local legislation as well as provide greater transparency to candidates, we disclose salary ranges on all job postings regardless of the desired job location. We also offer a competitive annual discretionary bonus program and the opportunity for annual long-term incentive stock grants. In addition, we offer a highly competitive benefits package. Final offer amounts are determined by multiple factors, including candidate experience and qualifications, and may vary from the amounts listed above.

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