Hybrid Corporate Analyst II bei Petrobras

1. Manage office security, administration, and logistics to provide resources and support.  

2. Organize and manage the area's document archive to comply with reliability and preservation policies. 

3. Prepare reports and presentations as needed to fulfil diverse reporting requests. 

4. Process travel requests and expenses reports.

5. Deliver logistical support for events.

6. Manage credit card limits and usage compliance.

7. Execute SAP invoice protocols.

8. Manage SAP vendor catalog.

DUTIES AND RESPONSIBILITIES

• Oversee the organization and maintenance of the office workspace, equipment and furniture and coordinate work orders with building management and vendors/contractors for applicable work bids.  Also responsible for supporting, coordinating and/or arranging office relocation as determined by PAI leadership. 

1. Provide general administrative support to the workforce, which may involve assisting with contracting process as a contracting committee member and/or contract lead and, issuing security badges and garage access to employees, contractors, and temporaries, sorting, tracking and distributing mail, and ordering office supplies.
   • Office access control
   • Security camera monitoring
   • Office administration
   • Service contract management
   • Office building liaison
   • Security briefing 
   • New staff onboard briefing

• Organize and manage the area's document archive to comply with reliability and preservation policies:
  1. Execute the document control tasks such as processing and storing electronic and hard copy invoices received at PAI; sorting, scanning, recording, and storing document control boxes, including coordinating storage to/from offsite facility; maintaining and operating document control database in an effective and efficient manner to ensure all documents are treated by guidelines.
     • Offsite storage contract management
     • Document digitalization project management

• Prepare reports and presentations as needed to fulfil diverse reporting requests:
  1. Power BI reports
  2. Power Point presentations
  3. Database maintenance 

• Process travel requests and expenses reports:
  1. Manage and coordinate all aspects of business travel process (end-to-end), to include but not limited to, researching, arranging, and coordinating travel for all expatriate and local employees as required for the business.
     • International and domestic travel request coordination
     • Expense report administration
     • Verification of travel insurance requirements

• Deliver logistical support for events:
  1. Air and ground transport support
  2. Hotel reservation
  3. Catering services 
  4. Corporate communication materials

• Manage credit card limits and usage compliance:
  1. Credit Card limits for HR, IT, Shared Services and Travel management
  2. Credit card purchased orders (PO) management
  3. Credit card bank platform usage control 

• Execute SAP invoice protocols:
  1. Support the Accounting process of parking invoices daily in a diligent and timely manner for payment by Accounts Payable. 
     • SAP invoice parking based on approved support documentation

• Manage SAP vendor catalog:
  1. Liaison with Headquarters for the request management of vendors 

QUALIFICATIONS AND EXPERIENCE

• Written and verbal fluency in English. Portuguese and/or Spanish (desirable)

• 3 years of relevant experience required.