Hybrid Office Assistant 2 - Developmental Disabilities bei Pierce County, WA

About the Department

The role is hybrid with one to two days in office, 8:00-4:30 with some evenings supporting board meetings.
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Position Duties

Why It's a Great Opportunity:

We’re looking for an administrative professional who brings strong customer service and office support experience to our team. In this role, you’ll help us support vital programs in the Developmental Disabilities Division.

You will:

• Organize and provide administrative support for 4 provider meetings and 3 advisory groups including distribution of materials, scheduling, logistics, and taking notes.  These meetings are held in various formats including in-person, hybrid, and remote.
• Provide administrative support to colleagues across the division by coordinating events, preparing reports and correspondence, and helping us keep accurate records.
• Communicate regularly with team members and partners in person and through email, phone, video conferencing, and instant messaging.
• Assist with responding to and processing referrals for the Early Support for Infants and Toddlers Program, including completing data entry and communicating with parents, physicians, and community partners.
• Help us stay organized, on track, and focused on our shared goals.

Why It's a Great Department: 

Pierce County Human Services is the community and human services arm of the Pierce County government. It is the largest contributor to Pierce County's safety net, providing services and funding to nearly 170 agencies and governmental jurisdictions. The department collaborates with its community partners, including other public and non-profit funders and service providers, to understand current and emerging community and human services’ needs. The department strives to create and invest in a comprehensive and integrated regional services system.

We encourage you to learn more about our department by clicking here.

How to be Successful in the Role: 

We are looking for someone with comfortable managing multiple tasks and staying organized in a fast-paced environment. Who is skilled in Microsoft Office tools like Word, Excel, PowerPoint, Outlook, and Teams. Someone who pays attention to details is curious, flexible, and open to learning new systems and tools. And someone with a growth mindset who enjoys working as part of a team and giving back to the community. 

Your Future in this Role: 

Throughout the onboarding process, you will meet with the Supervisor and program staff to regularly discuss expectations, set goals, identify priorities, and gain familiarity with current policies, procedures, and strategic measures. Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success. This position offers multiple career growth and promotional opportunities in Pierce County to build a great career. 

Core Daily Responsibilities:

• Prepare a variety of routine material and correspondence from written material and recording; proofread and ensure correct grammar, spelling, punctuation, and capitalization on department correspondence.
• Organize, maintain, and retrieve information and documents from files and records.
• Process requisitions, vouchers, and invoices; validate payments and place orders for department.
• Receive and process routine to moderately complex forms and applications, i.e., determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the proper completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. May also provide information and advice in response to questions raised by the public served
• Perform receptionist and general office duties; respond to routine inquiries by telephone or person-to person; fulfill requests for publications or office supplies.
• Take minutes at meetings. Operate standard office equipment such as copiers, typewriters, personal computers or word processors, postage machines, calculators, and recorders. May verify, code and proofread input and output data.

A classification description with a more detailed list of essential functions can be found here.

Minimum Qualifications

• One year of general clerical work experience. 
• Additional education or related experience may substitute for the recruiting requirements. 
• A valid Washington State driver’s license may be required when travel is required for the position.
• Attach a resume with your application.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Other Qualifications

To be considered for this opportunity, please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to:   www.piercecountywa.org/jobs. 
• If you have a question about this opportunity, please email the Recruitment Team at [email protected] and specify the Job Number and Title. 
• Attach a resume with your application.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process, or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.  

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?