Hybrid Executive Assistant bei Brio Living Services

Join Our Team as an Executive Assistant!

✨ Why You’ll Love Working Here:

• Career Growth & Development – Take your career to the next level with our tuition assistance programs and educational scholarships.
• Wellness Program & Reimbursement – Prioritize your health and well-being, reimbursed $120 a year!
• Competitive Benefits for Full-Time Team Members – Enjoy Medical, Vision & Dental Insurance starting on the 1st of the month after 30 days of hire.
• Retirement Savings Plan – Secure your future with employer contributions.
• Daily Pay – Get paid when YOU want!
• Generous Paid Time Off (PTO) – Includes 6 Paid Holidays and 2 Floating Holidays.
• Team Member Referral Bonus Program – Earn $500 when you bring great people to our team!

🕒 Schedule: 40 hours per week | Monday – Friday | 8a – 4:30pm

🏢 Department: Administrate | PACE of Southwest Mi
 

🎯 What You’ll Do in This Role:

The Executive Assistant provides comprehensive administrative support to the PACE of Southwest Michigan Leadership Team by managing schedules, preparing and formatting reports and documents, recording meeting minutes, and handling a variety of organizational tasks. This role requires exceptional communication skills, adaptability, and the ability to proactively coordinate logistics in a fast-paced environment. The ideal candidate will be highly organized, detail-oriented, and able to manage shifting priorities while ensuring the smooth operation of the leadership team and contributing to the achievement of organizational goals.

Primary Responsibilities:

Administrative & Operational Support:

• Provide comprehensive administrative support to the Senior Leadership Team, including agenda preparation, meeting minutes, document and presentation management, and database maintenance.
• Assist with capturing, tracking, and following up on action items.
• Manage internal and external communication channels (calls, mail, faxes, and emails) to ensure timely routine and response.
• Oversee office logistics, including ordering supplies, maintaining records, and ensuring smooth day-to-day operations.
• Provide coverage for other administrative positions as needed.

Problem-Solving & Professional Development:

• Serve as a resource for resolving operational issues, exercising sound judgment and maintaining confidentiality.
• Pursuing ongoing professional growth to enhance both personal performance and organizational effectiveness.

Scheduling & Logistics Management:

• Coordinate complex calendars for leadership, schedule meetings, prepare agendas, and manage travel arrangements.
• Organize and execute internal and offsite meetings/events, including venue arrangements, communications, materials preparation, and follow-up.
• Support the hiring process by coordinating with recruiting teams, interacting with candidates, and managing interview logistics.

✅ What You’ll Need:

Experience & Professionalism:

• Demonstrated experience in an administrative support role, ideally reporting directly to senior leadership.
• Ability to work independently with minimal supervision while maintaining high ethical standards.

Communication & Organizational Skills:

• Exceptional written and verbal communication abilities.
• Strong multitasking and time-management skills, with the ability to prioritize and coordinate projects with competing demands.

Technical Proficiency:

• Highly skilled in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to quickly learn, implement, and train others on new software and systems.

The above is a summary of the position, it in no way states or implies that these are the only duties this position will be required to perform. If selected for the position you will receive a full job description.

Ready to Make an Impact?

 At Brio Living Services, we’re looking for compassionate, dedicated individuals who are ready to contribute to a supportive and dynamic team. If this sounds like you, we’d love to have you join us!

📩 Apply today and let’s build a healthier future together!

ACCESSIBILITY SUPPORT

Brio Living Services is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability, please contact us at [email protected]

BRIO LIVING SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER

Brio Living Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or genetics in accordance with applicable federal, state and local laws.

Req#10039