Hybrid Administrative Assistant bei Danos, LLC
Danos, LLC · Pecos, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Pecos
The Administrative Assistant is responsible for the compilation, maintenance and reporting of records.
Responsibilities:- Manages/creates complex spreadsheets/documents in Microsoft Office Suite including Excel, Word, PowerPoint.
- Manages/maintains billing/invoicing spreadsheets.
- Exhibit professional demeanor with all phone, email and correspondence exchanges.
- Performs office and clerical duties such as scanning/making copies, sending and receiving faxes, distributing faxes to appropriate staff/department, and obtaining signatures on documents as needed.
- Generates, prepares, reconciles and maintains files on invoices, shipments, and supplies.
- Coordinates equipment maintenance and repairs.
- Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.
- Maintains and updates logs, records and/or files.
- Follows all company assigned protocols, procedures and assignments with integrity.
- Manages and tracks required compliance records, ensuring all documentation is accurate.
- Composes, types, and proofreads reports, statistical data, or agendas.
- Owns and maintains the department calendar.
- Duties and responsibilities may be added or changed at any time at the discretion of your supervisor, formally or informally, either verbally or in writing.
- High dependability and concern for others to ensure needs of others are met.
- Advanced communication skills (verbal and written) including proficiencies with spelling, grammar, and punctuation.
- Ability to keep neat and accurate records.
- Ability to read, write and speak in English and in Spanish.
- Must have the ability to maintain composure under pressure.
- Understanding of importance of safe work practices.
- 2+ years administrative experience required; oil & gas operations knowledge a must.
- High school diploma or GED equivalent.
- Must be bilingual.
- Demonstrated proficiency with Microsoft Office Suite and Outlook.
- Must exhibit a professional demeanor with all verbal/in person or phone and email/correspondence exchanges.
- Ability to work effectively in a team environment as well as by self without direct supervision.
- Candidate must reside within a 45 mile radius of the job site.
- Must be able to meet all conditional job offer requirements.