Hybrid Part-time Sales Coordinator bei Sage Hospitality

Part-time Sales Coordinator

Ability to work weekends and flexible hours as needed for events.

At The Elizabeth Hotel and Emporium, part of Sage Hospitality, we don’t just create stays, we create moments that spark connection, creativity, and community. Inspired by music, art, and the spirit of Old Town Fort Collins, our hotel is a place where passion and personality come to life, for our guests and our team.

Whether it’s live music at the Magic Rat, rooftop cocktails at the Sunset Lounge, or locally inspired bites at The Emporium, working here means being part of something vibrant and expressive. It’s more than a job; it’s a chance to help shape a one-of-a-kind experience and be part of a team that celebrates what makes you uniquely you. Because while our hotel hits all the right notes, it’s our people who make the music.

Hospitality is a 24/7 operation, so we rely on dedicated team members who bring energy, flexibility, and commitment to every shift. In return, we offer:

• Opportunities for personal and professional growth
• Flexible scheduling to support work-life balance
• A culture that embraces individuality, inclusion, and creativity
• Wellness resources, tuition reimbursement, and more
• Great perks like team meals, travel discounts, and recognition programs

At Sage and The Elizabeth, we lead with integrity, give back to our communities, and take pride in delivering extraordinary guest experiences, all while having fun along the way.

So, if you’re ready to add your voice to something special, come join us, and let your work echo.

The Sales Coordinator supports the Wedding Sales Manager in creating exceptional wedding experiences at The Elizabeth Hotel. This part-time role (20 hours/week) focuses on assisting with client communications, event details, and administrative support to ensure a seamless planning process from booking to “I do.” Weekend availability for events is required.

• Serve as a point of contact for wedding clients during the planning phase, providing timely communication, timelines, and vendor coordination support.
• Prepare and maintain contracts, proposals, banquet event orders (BEOs), and event details in CRM and file systems.
• Coordinate and occasionally attend site tours, tastings, rehearsals, and weddings.
• Manage incoming wedding inquiries and leads, ensuring prompt follow-up.
• Support marketing efforts by collecting event content, scheduling social media posts, and maintaining wedding collateral and giveaway inventory.
• Collaborate with hotel departments to communicate event details and client needs.
• Assist with on-site client hospitality and vendor logistics during wedding events.
• Maintain accurate, organized, and up-to-date wedding files and calendars.

Education/Formal Training

High school diploma or vocational secretarial.

Experience

Previous hospitality, event, or sales experience preferred.

Knowledge/Skills

• Advanced knowledge/use of Microsoft Word applications: Word, Excel, Publisher and PowerPoint.
• Experience with CRM systems preferred.
• Strong editing skills.
• Strong communication, organizational, and multitasking skills.
• Detail-oriented with a customer-first mindset.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent communication skills necessary to communicate clearly with customers and other departments by phone or in person.
• Able to read contracts and letters.
• Able to use computers.
• Excellent attention to detail and multi-tasking skills.
• Bending/kneeling - repeated bending and kneeling required while filing
• Mobility - must be able to reach all areas of hotel to assist clients. Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs.

Environment

General office and hotel environment

Posting expires on 9/15/25 or once filled.

Part-time Benefits:

• If the position receives tips: Supplemental pay: Tips
• Mental health resources including an Employer Assistance Program (EAP)
• Sick pay
• Eligible to participate in the company’s 401(k) program with employer matching
• Free Employee Meals (Wednesdays – Sundays)
• Discount rates on Sage and Marriott hotels and Sage Restaurants
• Employee referral Bonus program ($500 for hourly roles and $1000 for salaried roles)