Hybrid Administrative Assistant bei American Technology Services LLC

About the role

• Assist CEO in general organization, streamlining tasks, and ensuring efficiency of office operations
• Manage the Presidents calendars, internal and external appointments, and schedules
• Primary point of contact with vendors for ordering office supplies and other items as necessary
• May provide support to other members located in the NYC office
• May assist with drafting correspondences and other formal documents to be reviewed by leadership team
• Handle incoming calls and emails, directing inquiries as necessary
• Provide exceptional customer service to client
• Conduct proofreading and editing tasks for documents and communications
• Assists President with ordering, and delivering food to the office as needed
• Assist with personal tasks for executive as needed

Qualification

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and Outlook
• Strong organizational skills with the ability to prioritize tasks efficiently
•   Ability to multi-task
•   Familiarity with office management procedures
•   Knowledge of phone systems and other office equipment
• Ability to handle sensitive information with confidentiality
• Strong computer literacy with the ability to manage electronic files effectively
• Ability to work effectively as a team member

Education/Experience

• Bachelor’s degree in business administration, communications or any related field or qualification or certification as an Administrative Officer or Secretary
• 3 - 5 years of experience as an Executive Assistant, or related position
• Previous work in an office environment

Qualifications:

• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills