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Hybrid Senior Administrative Assistant - Talent Acquisition and Career Development, Hybrid bei Dartmouth-Hitchcock Health

Dartmouth-Hitchcock Health · Lebanon, Vereinigte Staaten Von Amerika · Hybrid

Microsoft Office

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

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Overview

The Talent Acquisition and Career Development team is seeking a highly organized, service-oriented Senior Administrative Assistant to support department leaders.

 

This is a full-time, 40-hour/week hybrid position based at our Lebanon, NH campus. On-site presence is expected 2–3 days per week, with flexibility around which days those are.

 

The formal job description is below, but first:

 

This role might be perfect for you if you:

  • Are resourceful and solution-oriented
  • Enjoy planning, coordinating, and making things happen
  • Understand that details matter—especially when it comes to service and experience
  • Have excellent written and verbal communication skills and can represent our team with professionalism and positivity
  • Aren’t afraid to speak up when something doesn’t work, and can offer thoughtful alternatives
  • Are comfortable navigating change and shifting priorities
  • Are proficient with Microsoft Outlook, Word, Excel, and PowerPoint

Why you’ll enjoy working with us:

  • You’ll join a collaborative, high-energy team that’s passionate about its work
  • We’re fast-moving, results-oriented, and continuously learning
  • We believe in investing in people—whether it’s our team, applicants, program participants, or partners

Senior Administrative Assistant Job Description:

 

The Senior Administrative Assistant performs advanced, diversified, and confidential secretarial and administrative duties that require comprehensive experience, skill, and knowledge of organizational policies and practices. They may conduct special studies of an administrative nature, serve as a resource to patients and staff members, and may monitor departmental budget accounts.

Responsibilities

  • Screens and assesses relative priorities of correspondence, inquiries, and projects. Organizes systems of distribution and review of these items to ensure proper flow through the office of the supervisor.
  • Answers department phones, responding to caller inquiries in a professional manner.
  • Answer routine correspondence. Manages the appointment scheduling system for the administrator.
  • Composes drafts of selected correspondence, special studies, and/or finishes documents.
  • Develops and maintains a filing system for the administrator or a designated section of the department.
  • May conduct special studies of an administrative nature.
  • Serves as a resource person who can direct persons and inquiries, provide information, and recognize and assess developing situations of significance to the overall functioning of D-H.
  • May monitor departmental budget accounts and keep the administrator informed of expenditures.
  • Manages and completes multiple priorities by established deadlines.
  • Works in a team environment to handle phone coverage and other coverage for team members.
  • Performs other duties as required or assigned.

    • Qualifications

    • Associate’s degree in Secretarial Science or a related field with two (2) years of experience (1 year of which is supporting a managerial role), or the equivalent combination of education and experience required.
    • Word processing, Microsoft Office, and PC skills required.
    • Ability to work independently, assess priorities and organize workload.
    • Excellent communication skills required.

    Required Licensure/Certifications

    • None
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