Hybrid Executive Assistant bei Performance Home Medical

Description

Performance Home Medical has been a leader in providing quality products and services since 1995.

At Performance Home Medical, our patients come first. Using the latest technology and best clinical support, we help our patients take control of their conditions and live longer and healthier.

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our healthcare executive team. The successful candidate will play a pivotal role in ensuring smooth administrative operations, preparing board presentations (ensuring all necessary elements are well organized), managing executive schedules, and contributing to the overall efficiency of our healthcare organization. This position requires a proactive and professional individual with excellent communication skills and a strong understanding of healthcare administration.

• Provide high-level administrative support to executives and senior management
• Must possess advanced PowerPoint skills with the ability to design and deliver impactful presentations for, executive-level audience, including board meetings.
  • Develop a timeline for gathering materials and preparing the presentation by delivery deadline.
  • Schedule meetings with key stakeholders to align on objectives.
  • Research and compile critical financial, operational, and strategic information.
  • Ensure information is fact-checked, accurate, and aligned with the organization’s goals.
  • Ensure logistics for the board meeting are arranged, including venue, technology, and materials.
• Manage calendars, schedule appointments, and coordinate meetings and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Conduct research and gather information for various projects
• Assist with project coordination and follow-up on action items
• Handle confidential and sensitive information with discretion
• Perform general clerical duties such as filing, photocopying, and data entry
• Other duties may be assigned

Qualifications

• Excellent customer service skills to interact with internal and external stakeholders
• Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Must possess advanced PowerPoint skills with the ability to design and deliver impactful, executive-level presentations.
• Strong project coordination abilities to ensure tasks are completed on time
• Proficient in clerical tasks such as organizing files and managing documents
• Familiarity with office management systems and procedures
• Proficient in using Outlook Calendar for scheduling and managing appointments
• Strong organizational skills to prioritize tasks and meet deadlines
• Attention to detail for proofreading documents and ensuring accuracy
• Able to use critical thinking with strong analytical skills