Hybrid Office Manager bei Eastern Sierra Engineering

As an Office Manager you will be the heart of operations at Eastern Sierra Engineering, a Civil Solutions Company. You will be responsible for ensuring the smooth running of our office on a daily basis, as well as contributing to key projects in areas like finance, human resources, and marketing. This role requires a versatile individual with strong communication and problem-solving skills.

At Eastern Sierra Engineering, we are dedicated to "Engineering the Earth" by delivering innovative solutions that improve the quality of life for the communities we serve. As a leading firm in civil engineering, geotechnical engineering, construction management, and mix design development, specializing in airports, roadways, and public works projects, we are committed to excellence, safety, and superior client service.

WHY WORK WITH US?

• Competitive pay with growth opportunities.
• Supportive environment that focuses on personal development. 
• Bonus opportunities based on team and company performance.
• Company-paid health insurance for employees. 
• Diverse and challenging projects to help build your expertise.

RESPONSIBILITIES: 

General Office Management:

• Maintain office supplies inventory and order as needed.
• Maintain and manage Microsoft 365 and Outlook.
• Assist and troubleshoot technology and systems as a point of contact for employees.
• Manage incoming and outgoing mail and deliveries.
• Answer and direct incoming phone calls.
• Prepare and make bank deposits.
• Coordinate meetings and events including catering and food.
• Maintain office organization and cleanliness.
• Organize and pick up a weekly breakfast item and daily snacks. 

Finance and Accounting:

• Manage credit card receipts in Core and QuickBooks.
• Manage accounts payable for the company, including posting invoices and sending through the approval process.
• Assist in accounts receivable, including generating and sending invoices.
• Manage and coordinate COIs.
• Manage and coordinate subconsultant agreements. 

Human Resources:

• Assist with recruitment efforts, including conducting phone screens and scheduling interviews.
• Onboard new hires, ensuring they have the necessary resources and information.
• Maintain employee records.

Marketing and Events:

• Assist in the preparation of SOQ’s and RFPs (up to 25% of time may need to be allocated).
• Order marketing materials and promotional items ("swag"), including staff clothing orders.
• Plan and coordinate company events, such as picnics, holiday parties, and team-building activities.
• Coordinate travel for conferences, QSM’s, and other company attended events.

Building Maintenance:

• Act as the point of contact for building maintenance and repairs.
• Coordinate with vendors and service providers.

Other:

• Provide administrative support to the President and other team members as needed.
• Undertake special projects as assigned.

REQUIREMENTS:

• Proven experience as an Office Manager or in a similar administrative role. 
• Strong organizational and time management skills with the ability to prioritize tasks. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Experience with QuickBooks and Core (or similar accounting software) is a plus. 
• Ability to work independently and as part of a team. 
• High school diploma required; associate or bachelor’s degree preferred.
• Excellent problem-solving skills and ability to think critically.
• Strong communication and interpersonal skills to effectively collaborate with team members, clients, and stakeholders.
• Ability to work effectively in a fast-paced, deadline-driven environment.

We are an Equal Opportunity Employer. All applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status, an unfavorable discharge from military service, or any other protected category. We maintain a drug-free workplace and reserve the right to perform pre-employment substance abuse testing and background verification checks.