Hybrid Receptionist / Mail Room Assistant (Full Time) bei AMDA
AMDA · Los Angeles, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Los Angeles
- Welcome visitors and ascertain reason for visit. Notify appropriate staff member of visitor's arrival. Control visitor traffic until visitor can be assisted by the appropriate staff member.
- Answer telephone; determine if the caller can be helped by the Reception staff, or if the caller needs to be routed to another staff member or department. Manage/coordinate incoming calls as appropriate; accurately take and deliver messages; and maintain log of all calls requiring further action.
- Serve as a liaison for internal departments; coordinate collection and distribution of College policies and forms for multiple departments.
- Perform a wide variety of clerical duties, including but not limited to photocopying, ordering office supplies/maintaining supply inventories, filing, and maintain office technology equipment, such as copiers and printers.
- Establish and maintain manuals, files, forms, and records, some of a confidential nature.
- Update and maintain large contact and records database.
- Prepare and ship packages via UPS and other couriers.
- Maintain classroom/space reservations.
- Schedule meetings and appointments for supervisor or department staff.
- Assure that Reception/Mail Room area is clean and orderly.
- Responsible for both incoming and outgoing mail for the campus and coordinating AMDA's Lost & Found.
- Notify students, staff, and faculty of delivered mail and packages.
- Other duties as assigned.
- High School Diploma or equivalent required; Associate’s or Bachelor’s Degree preferred.
- 1-3 years of reception experience required.
- Extensive knowledge of Adobe Acrobat and Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Excellent written and oral communication skills.
- Excellent customer service skills.
- Excellent organizational and prioritizing skills.
- Ability to take initiative and solve problems.
- Ability to present oneself as well as the institution in a professional manner.
- Exceptional attention to detail.
- Available to work on some weekends as needed.
- Willingness to be flexible in terms of schedule.
- This position is subject to a background check upon a conditional offer of employment and a reference check.
- The pay range for this position is $20 - $22/hr.
- This is a fully in person position working on our Los Angeles Hollywood Campus.
- Shifts to be scheduled during Reception and Mailroom operating hours. Reception is open Monday – Friday (8:00am – 7:30pm) and the Mailroom is open Monday – Friday (12:00pm – 7:00pm) and Saturday (10:00am – 2:00pm). This is subject to change based on department needs.
- AMDA is fully committed to diversity, inclusivity, and equity throughout the teaching and learning process. We encourage applications from individuals who have extensive experience working with students from diverse backgrounds.
- Successful candidates will have a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of our students, including disabilities that may affect students' development and learning styles.
- Members of traditionally underrepresented groups are encouraged to apply.