Hybrid Battalion Chief Aide - P/T bei City of Boca Raton, FL

About the Department

The Battalion Chief Aide shall be responsible for the administrative coordination of scheduling issues, the movement of paperwork to and from stations, maintaining the vacation and leave schedules, hiring of overtime personnel to meet staffing needs and shortages, moving vehicles for maintenance issues, and assisting the Battalion Chief with other administrative work as necessary.

Position Duties

• Maintains the daily shift roster with the appropriate adjustments as necessary. The shift roster must be completed each morning by 0700 and sent to all stations.
• Coordinates the daily shift training with the operational units and notifying the stations of the training schedule.
• Maintains the leave schedules for the operational shift personnel.
• Maintains the station's TAPIRS manuals, Rules and Regulations, and station files with the appropriate forms and papers.
• Assists in the transfer of units from one vehicle to another for the purposes of maintenance or repairs. 
• Ensures that the unit is operationally ready with the required equipment during vehicle transfers 
• Records any equipment removed from a unit to complete an inventory. 
• Maintains a status board with a list of all equipment and the current status of the equipment.
• Assists the mechanics to move apparatus to and from repair shops, secure tools, equipment and drugs from the units prior to the repair, and maintain control of the equipment while it is out of service.
• Assist in moving vehicles, equipment, tools, and/or supplies to stations or other locations.
• Performs related tasks as needed

Related tasks:

• Receives communications from the Fire Stations and manage daily issues with the field. 
• Coordinates with the Fire Mechanic and the Department Training Officer to manage the daily schedule of events for the Battalion Chief.

Minimum Qualifications

Knowledge of:

• Considerable knowledge of business English and good skills in grammar, spelling, and punctuation
• The administrative and operational aspects of City government and Fire Rescue Services, including specific knowledge of the TAPIRS, Standard Operating Procedures, Rules and Regulations of the Department as well as the city.
• The city streets, addresses, and location of the vendors with which the city does business.
• General office best practices and procedures

Skilled in:

• Strong interpersonal relations skills and ability to maintain positive, friendly, and professional environment
• Software skills, or equivalent systems, for the following programs:  Microsoft Word, Microsoft Excel, Microsoft Outlook
• Excellent organizational skills and ability to prioritize workload and handle multiple projects and deadlines in an efficient and effective manner.

Ability to:

• Operate general office and radio equipment.
• Operate motor vehicles safely.
• Work independently or under minimal supervision.
• Establish and maintain effective working relationships with City officials, colleagues, and associates
• Prepare documentation and maintain accurate records

Other Qualifications

• High School Diploma or GED equivalent
• Two (2) years of experience in an administrative support position or related role
• Any amount of previous experience/knowledge of the administrative operations of the Battalion Chiefs’ office of a Fire Rescue Department is preferred
• Possession of a valid State of Florida Class “E” driver’s license

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• Criminal Background Check
• Employment Verification
• Reference Checks
• Motor Vehicles Report (MVR) Check
• Drug and Alcohol Screen