Part Time - Office Coordinator at Restaurant365

How you'll add value:

Office Management & Operations

• Monitor and maintain inventory of office supplies and place orders as needed
• Oversee maintenance and functionality of office equipment and facilities
• Liaise with building management, service vendors, and suppliers to coordinate office needs
• Ensure common areas (e.g., kitchen, meeting rooms) remain tidy, organized, and fully stocked

Administrative Support

• Assist in managing schedules, calendars, and meeting coordination for leadership and team members
• Provide travel booking assistance, including flights, lodging, and itineraries, when needed
• Support day-to-day administrative tasks and special projects

Reception & Front Desk Duties

• Welcome and assist office guests and visitors, providing a warm and professional first impression
• Answer and route incoming calls and handle general inquiries
• Manage incoming and outgoing mail, deliveries, and shipments

Event & Culture Coordination

• Organize and execute internal team events, office celebrations, and team-building activities
• Coordinate logistics for meetings, including room booking, refreshments, and materials
• Assist in initiatives that promote a positive, engaging, and inclusive office culture

Recordkeeping & Documentation

• Maintain accurate records, including invoices, receipts, and office logs
• Processing incoming mail by scanning and sending to the appropriate department
• Support expense reporting and document filing

Team & Leadership Support

• Provide general assistance to colleagues and leadership across departments
• Proactively identify ways to improve processes and enhance office efficiency

What you'll need to be successful in this role:

• Minimum 2 years of experience in office coordination, administration, or a related role
• Exceptional organizational and time-management skills
• Clear, professional communication skills, both written and verbal
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Comfortable learning and using office management platforms or tools
• Friendly, approachable demeanor with a proactive, can-do attitude
• Ability to maintain confidentiality and professionalism

Why Join our amazing team?

• We're a family who prides themselves in creating innovative solutions and producing quality work.
• Our product is the secret ingredient that makes a real difference to restaurants nationwide.
• The open concept work environment that we've created is causal, collaborative and cultivates communication.