Administrative Assistant at Ripple Effect

Description

General Information

Job Code: ADF-AS-02

Location: On-site (Arlington, VA)

Employee Type: Non-Exempt, Full-time Regular

Telework: None

Salary: $24.52-26.82 per hour (how we pay and promote)  

Clearance: Public Trust

Position Overview

Are you passionate about being the backbone of a team that keeps operations running smoothly?

As an Administrative Assistant for our client, you will play a pivotal role in shaping our success. The National Science Foundation's (NSF) Office of Legislative and Public Affairs (OLPA) External Affairs Branch communicates and shares information about scientific activities, programs, results, and policies of the Foundation with external audiences and stakeholders including Congress, the news media, state and local governments, other Federal agencies, and research and education communities. Successful candidates can manage calendars, correspondence, meetings, document workflows, databases, and stakeholder communications, while maintaining a high level of professionalism, discretion, and responsiveness in a fast-paced federal environment. Your support of routine operational needs will ensure OLPA staff and leadership can focus on strategic priorities while administrative functions are executed accurately and efficiently. 

Primary Responsibilities

While not an exhaustive list, the key duties for this position include:

• Coordinate daily administrative tasks and oversee designated administrative operations to include calendar maintenance
• Prepare agendas, presentation materials, meeting requests and meeting minutes, exercising basic formatting skills for a variety of reports, presentations, and spreadsheets. 
• Answer and screen incoming calls and direct calls to appropriate action officer. 
• Maintain email and distribution lists and draft email responses and general correspondence on behalf of the client demonstrating a mastery of basic grammar, spelling, and punctuation skills. 
• Accurately enter information into databases/tracking systems, compile input for and draft/organize a variety of reports, including regular metrics for social media and web traffic, maintain templates and resources for OLPA operations, and generally ensure effective document management.
• Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders, assisting with processing requests for travel, training, and reimbursements when appropriate. 
• Establish and maintain effective and appropriate working relationships with OLPA contractors and staff. 

Requirements

Minimum Education and Experience

• High School
• 3 years’ experience

Basic Requirements

• Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint and basic knowledge of Microsoft Office productivity software and collaboration tools such as Microsoft Teams and SharePoint.   
• Customer service attitude and ability to present a positive and professional image to guests and visitors by consistently communicating with a high degree of professionalism, diplomacy and tact.  
• Ability to maintain confidential information.
• Solid written and verbal communication and interpersonal skills, with attention to detail.

Skills That Set You Apart

• Prior Administrative Assistant experience in the federal government, particularly NSF or other science agency OLPA.
• Experience in measuring and assessing metrics to inform strategy.

About Ripple Effect 

Ripple Effect is an award-winning women-owned, 200-person company of communicators, scientists, researchers, and analysts. Established in 2003, and named as one of the “Best and Brightest Companies to Work For” since 2020, Ripple Effect has earned acclaim for delivering unparalleled consulting services and top-tier talent across federal, private, and non-profit sectors. 

Benefits

At Ripple Effect, we reward our employees for their contributions to our mission. Our comprehensive total rewards package includes competitive pay, exceptional benefits, and a range of programs that support your work/life balance and personalized preferences. 

Learn more about our benefits and culture here.