Administrative Assistant- Pediatric Healthcare Clinic at Elevation Autism Center

Description

The Administrative Assistant supports the daily operations of Elevation Autism Center by providing high-level administrative, logistical, and operational support to the CEO and leadership team. This role ensures that administrative systems run smoothly across all locations, oversees company-wide purchasing and technology needs, and acts as a key liaison for internal teams and external vendors. The ideal candidate is proactive, detail-oriented, organized, and thrives in a fast-paced, growing ABA organization.

Work Schedule: Monday - Friday 8:00am-4:30pm out of our Alpharetta office

Key Responsibilities

Technology & Purchasing Management

• Order and track all clinic technology (laptops, tablets, printers, accessories, etc.) across locations.
• Manage Amazon Business purchasing company-wide, including maintaining budgets, approving requests, and reconciling orders monthly.
• Maintain technology and supply inventory logs; anticipate needs and reorder proactively.

Operations & Administrative Support

• Maintain a fully stocked and organized admin office, including supplies, equipment, and general office needs.
• Order company swag and manage distribution for onboarding, events, and staff initiatives.
•  Create and manage Outlook email accounts and internal communication phone numbers for all new salaried staff.
• Manage admin conference room calendars and resolve scheduling conflicts.
• Assist with CEO and leadership team projects, including scheduling, research, document preparation, and coordination.

Event Planning & Coordination

• Plan and support company-wide events such as staff appreciation, holiday events, and organization-wide gatherings.
• Coordinate leadership events including retreats, strategy sessions, and specialized trainings.
• Book travel arrangements (flights, hotels, rental cars) for leadership team members.
• Coordinate sponsored and community events, ensuring brand alignment and vendor coordination.

Vendor Management & Communication

• Serve as primary point of contact for outside vendors related to supplies, technology, facilities, printing, swag, and services.
• Review invoices, verify accuracy, and forward to accounting with correct documentation.
• Develop and maintain strong professional relationships with vendors to ensure reliability and competitive pricing.

Marketing & Social Media Support

• Collaborate with the Regional Operations Director to support content scheduling, posting, and coordination across clinics.
• Gather materials and assist with workflow for company-wide social media management.

Administrative Systems & Coordination

• Manage internal administrative workflows to support efficient communication, purchasing, and onboarding processes.
• Support onboarding of salaried team members, including accounts, phone numbers, technology setup, and distribution of swag and materials.
• Maintain organized digital and physical filing systems.

Requirements

• 1+ years of experience in administrative support, office management, or operations (healthcare or ABA preferred).
• Strong written and verbal communication skills.
• High attention to detail and excellent organizational skills.
• Ability to multitask effectively and prioritize in a fast-growing environment.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and Amazon Business.
• Comfortable with technology purchasing and basic IT coordination.
• Detail-Oriented
• Prodaptable (Adaptable + Productive): Flexible, responsive, and efficient in changing environments.
• Client & Team Centered: Supports clinicians and leadership so they can better serve families.
• Dependable
• Kind
• Curious
• Does the Right Thing

Benefits

Compensation: $40,000-45,000 annualized base salary based on experience, paid semi-monthly on the 15th and last day of the month, with the potential for semi-annual merit increases based on performance.

Health Care Reimbursement: $530 per month reimbursement through Take Command platform.

Paid Time Off: 15 days of annual Paid Time Off (PTO).

Other Time Off: 10 company holidays, per company policy.