HR Vessel Operations Generalist at Coastal Villages Region Fund

Description

SUMMARY

The primary job responsibilities include,   but are not limited to, performing a variety of generalist level human   resource responsibilities with a strong focus on providing support to CVRF’s   vessel operations. This position   supports the HR Supervisor in the vessel recruiting process, monitoring   injury claims, executing orientations, scheduling crewmember rotations, drug   test administration, making travel arrangements, and ensuring crew member   engagement. 

PRIMARY RESPONSIBILITIES

• Works with HR Supervisor to develop comprehensive strategic   workforce plans for assigned vessels.

• Facilitates timely vessel crew recruitments for assigned vessels   and assists HR Supervisor with recruiting for all vessels.

• Attracts applicants by placing job advertisements on various   platforms, participating in job fairs and recruiting outreach activities.

• Monitors and maintains job postings and closes job requisitions   when filled with applicant information. 

• Conducts interviews, reference and background checks, follows   through on potential hires, and relays any reference concerns to Supervisor.

• Compiles all paperwork involved during the recruitment process,   including interview notes, authorizations, reference checks, pre-employment   drug screenings, and background checks.

• Enrolls employees in the workplace health system and assists   employees with the screening process.

• Assists in vessel orientation and preparation for departure.

• Administers hiring paperwork and contracts to crew, complete I-9   forms and collect ID to ensure crew eligibility to work in the United States.

• Assist new crew with enrolling in the benefits plans, and   forward forms to benefits administration and Anchorage Human Resources.

• Assist in HRIS Administration tasks for crew support including   verifying information of all new hires entered in the HRIS is accurate.   Process terminations in Paylocity appropriately and timely. 

• Books travel arrangements for crew members as needed, to include   but not limited to air travel, ground transportation, and lodging.

• Accurate and timely reconciliation of company credit card.

• Performs accurate monthly reconciliation and coding of travel and   business expenditures via Concur, and approves crewmember and business   invoices for vessel expenses via PaperSave. Avoids legal challenges by   understanding current laws and recommending or creating new procedures.

• Helps develop new programs to better assist the needs of the HR   department.

• Assists in workplace investigations as needed.

• Provides continual communication of all assigned vessel arrivals   and departures with various departments (Payroll, Purchasing, IT).

• Other duties as assigned.

Requirements

KNOWLEDGE & SKILL REQUIREMENTS

A high school   diploma or GED equivalent and 4 years of previous Human Resources experience   is required. Recent experience in   Alaska fisheries with working knowledge of the Jones Act is preferred. Ideal   candidates will possess the ability to represent the company in a   professional manner and demonstrate strong verbal and written communication   skills. Candidate must be outgoing and self-motivated with a strong desire to   excel. Good working knowledge of Office 365 (specifically Excel, Word, and   Outlook) is required, while experience with HRIS software is a plus. This position requires the willingness to learn, remain flexible, and work   collaboratively within a team environment. A high regard for accuracy and attention to detail, along with strong   organizational skills with the ability to prioritize multiple tasks to meet   deadlines, is required. Must be patient and sensitive to cultural differences   present in a diverse workforce. This position will be required to work   occasional overtime in order to meet deadlines. This position requires   the use of a company cell phone, and the ability to hold interviews virtually   and/or telephonically. Following onboarding, the employee will be added to   the on-call rotation for vessel emergencies after hours.

PHYSICAL REQUIREMENTS

In order to   successfully perform the duties of this position, the employee is regularly   required to effectively remain in a stationary position for long periods of   time, operate a computer and other office productivity machinery, communicate   with others in person and over the phone, and move about inside an   office. While performing the duties of   this job, the employee is regularly required to lift and move in excess of 25   lbs. The employee is required to   stand; walk, stoop, kneel and crouch. Specific vision abilities required by the job include close vision,   distance vision, depth perception, and the ability to adjust focus. This position also requires the ability to   work in a constant state of alertness and in a safe manner.