Executive Assistant at The Emergency Center LLC

Description

Introduction: Join our team to create positive experiences for coworkers and providers. If you are dedicated to excellence and willing to work hard for a rewarding career, you have come to the right place!

Job Summary: The Executive Assistant supports the smooth and efficient operation of our corporate leadership team. This role blends administrative coordination with day-to-day operational support, ensuring a well-organized and productive work environment. Responsibilities include managing provider schedules, preparing reports, coordinating communications, and assisting executives with tasks that require timely and accurate follow-through. Given the fast-paced and dynamic nature of our organization, the Executive Assistant must handle frequent interruptions with composure, maintain strong attention to detail, and work effectively with individuals across all levels and backgrounds. 

Location: Chandler, AZ (Hybrid - 3 days in office each week)

Job Type: Full Time

Compensation: $50,000 - $55,000/Year

Ideal Candidate: The ideal candidate is a reliable, proactive professional with strong administrative experience and a natural ability to support others in a fast-moving environment. They are comfortable with new technology and bring excellent written, oral, and interpersonal communication skills. They consistently deliver high-quality work with exceptional attention to detail and a strong customer-service mindset. This individual is resourceful, able to take on new tasks with minimal instruction, and skilled at organizing, prioritizing, and adapting to shifting responsibilities. They can think through problems, make sound decisions, and develop practical solutions while maintaining a positive and flexible approach to changing needs. 

Benefits

• Medical/Dental/Vision
• Generous PTO
• Paid Sick Time
• 8 Paid Holidays
• 401k Plan with Company Match
• Break Room Stocked with Drinks and Snacks

Summary of Duties

• Provides broad administrative support to executives, assisting with a wide range of projects, tasks, and day-to-day needs to help keep operations running smoothly.
• Creates documents, presentations, reports, and other materials to support leadership initiatives, internal communication, and company-wide processes.
• Builds positive working relationships with internal teams and external partners, responding to inquiries with sound judgment and strong customer service skills.
• Plans and supports meetings, events, lunches, and engagement activities, both on-site and off-site, ensuring smooth coordination and thoughtful execution.
• Assists with operational processes such as credentialing, physician scheduling, data tracking, or project-specific administrative tasks as needed, ensuring accuracy and adherence to company standards.

Company Information:  The Emergency Center was born from the desire to provide a better patient and staff experience. Our goal is to exceed every patient's expectation by providing not only a high level of medical care, but also exceptional, friendly, individualized customer service throughout the entire patient experience. Our company headquarters is in Chandler, AZ. We also own and operate two freestanding emergency centers in Texas, one in San Antonio and one in Conroe. The Emergency Center is a drug and nicotine-free workplace, and all employees will be required to complete a negative drug screen prior to employment. 

Requirements

Education

• Required: High School Diploma or GED 
• Preferred: Bachelor’s degree or post–high school education in Business, Communications, Human Resources, Marketing, or a related field

Experience

• Required: 2–3 years of administrative or customer service experience supporting office operations or similar functions 
• Preferred: Experience with process development, credentialing, scheduling, or work in a healthcare or fast-paced service environment

Computer Skills

• Required: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Required: Proficient with PDF software and form creation
• Required: Comfortable with technology, including web-based platforms and AI tools
• Required: Ability to learn new software and systems quickly; familiarity with general office equipment

Other Requirements

• Strong judgment, problem-solving, and decision-making skills
• Professional, positive, and service-oriented approach when interacting with others
• Ability to handle confidential information responsibly
• Valid driver’s license and active automobile insurance policy
• Personal cell phone with reliable coverage