Administrative Coordinator, Advancement Operations at Regis University

Working at Regis University

As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students. Why Work at Regis?

Job Summary:

The Administrative Coordinator serves as a key operational and relational support for the Advancement team at a Jesuit, Catholic university. This role is responsible for the execution of daily administrative functions, logistical coordination for development officers, data integrity tasks, and responsive communication with internal and external constituents. The ideal candidate will demonstrate a high level of discretion, attention to detail, and alignment with the University’s mission of forming men and women for others.

Major Duties and Responsibilities:

Office Administration:

• Coordinate supply ordering, office setup for new hires, IT equipment requests, and general office logistics

• Welcome visitors and serve as a professional first point of contact for calls and walk-ins

• Schedule meetings, prepare materials, and ensure logistics for internal team functions

• Manage incoming and outgoing mail; direct campus and external inquiries

• Track and manage IT assigned assets

Major Gift Officer Support:

• Prepare donor-facing documents including gift agreements, intent forms, and proposals

• Maintain and update advancement communications tools (e.g., case statements, donor templates)

• Assist with donor pipeline tracking and MGO performance metric reporting

Advancement Services Support:

• Support gift processing and tracking; assist in the generation of timely and accurate gift receipts and acknowledgments

• Support monthly communications and maintain accurate constituent records

• Produce and distribute weekly giving reports to colleges and academic units

• Perform data cleanup, validation, and entry in Salesforce CRM

• Perform other duties as assigned to support the evolving needs of the University Advancement team.

Required Qualifications:

• 2+ years administrative or office support experience, preferably in a higher education or nonprofit setting

• Strong written and verbal communication skills

• Proficiency in Microsoft Office Suite, Adobe and demonstrated experience with CRM systems (Salesforce preferred).

• Experience with Salesforce NPSP or other CRM high preferred

• Excellent organizational and customer service skills

• Ability to manage confidential information with discretion

• Detail-oriented, collaborative, and mission-driven

Preferred Qualifications:

• Familiarity with donor stewardship and fundraising principles

• Experience with creative platforms (e.g., Canva, Adobe) and project management tools (e.g., Asan)

Special Instructions to Applicants:
Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application by logging into Workday. Click on the Career Worklet and access the internal site.

This position will remain open until filled with a priority application deadline of December 15th, 2025.

Regis University offers a broad range of benefits that includes:

• Comprehensive group health insurance, including medical, dental, vision, disability and life insurance.

• A generous tuition benefit for employees, spouses and dependents

• Paid Mission leave to allow our employees to engage in acts of service or to have time for personal reflection.

• The "Gift of Time" when Regis closes between Christmas Day and New Year's Day.

• Options for flexible work arrangements based on position.

You can learn more about our benefits by clicking the links below.

25-26 Employee Benefits Summary 04.28.25 or

https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf

Pay Rate:

$23.08/hour

Application Deadline:

Post Internally and Externally Apply Now