Administrative Assistant at Horizon Farm Credit

Who we are:

Farm Credit Bank of Texas is a $40.9 billion wholesale bank that has been financing agriculture and rural America for over 100 years. Headquartered in Austin, Texas, we provide funding and services to rural lending associations in five states, and we are active in the nation’s capital markets. 

While you may not be familiar with our name, Farm Credit Bank of Texas plays a critical role in supporting the businesses that make it possible for America to maintain access to an affordable and safe food supply, an industry which is one of the most innovative and evolving of our time. And while you help us deliver on our mission, we deliver on our commitment to you as a valued employee by providing competitive compensation, generous health and wellness benefits packages and an attractive workplace located along the bluffs of the Colorado River just minutes west of downtown Austin. 

We seek out top talent in their fields, whether it be technology, finance, accounting, credit, human resources, or other administrative functions, and welcome you to join us in our mission to feed the world. 

Position Description: 

Reporting to the General Counsel, this position provides administrative and operational support in three primary areas. 

• Administrative support to the Board Secretary in facilitating board meetings 
• Management of certain legal processes such as contract uploads and other operational processes
• Intermittent support to the Corporate Events team with onsite business meetings and offsite conferences.

Day-to Day-Duties and Responsibilities: 

Board Meetings

• Support the Board Secretary in preparing notices and coordinating agendas of meetings of the Board and the Executive Committee and serve as backup administrator for electronic Board portal. Utilize recordings and AI to prepare first drafts of meeting minutes.  Support various deliverables such as meeting exhibits, committee charters, policies and assignments of duties. Support meetings and elections of bank directors and various external committees. 
• Manage logistics related to Board and Committee meetings, including conference registrations, hotel reservations, onsite catering and coordination of director itineraries, travel and meal arrangements.

Legal Operations

• Assist General Counsel with coordinating individual and team meetings and events and preparing agendas, facilitating lunch orders and managing, maintaining office supplies and other administrative tasks.
• At the direction of the Deputy General Counsel, independently manage legal operations initiatives, including contract and vendor management processes, insurance renewals, due diligence coordination and other general matters.  Provide occasional administrative support to attorneys upon request. 

Events Support

• Support Director of Events as part of a team, with a) onsite meeting logistics, including coordination of lunch orders, providing supervision of catered meals, event and meal setup and general clean up tasks, and b) large offsite annual meetings and conferences, including setup and onsite registration support, logistics and other tasks as requested.

Skills:

• Strong writing skills and ability to produce high quality, detailed work 
• Strong communications skills and the ability to develop and maintain interpersonal business relationships
• Meticulous attention to detail and proven analytical ability, excellent business judgment 
• Proficiency in organizing and planning and ability to work under pressure and meet deadlines 
• Ability to maintain strict confidentiality, and ability to work under pressure and meet deadlines.
• A self-starter, proactive and ability to work independently
• Proficient Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office skills
• Ability to travel as necessary

Working Relationships:

This position interacts with Board Members, Bank executives and senior officers, Association directors and executive teams and others. A high level of professionalism and strict confidentiality must be maintained at all times.

What You Bring to the Team:

Our ideal candidate lives within a commutable distance from our office.

It’s an important role that covers many skills. This position requires:

Bachelor’s degree preferred, plus a minimum of two (2) years of executive, administrative or legal experience. Strong writing, organizational and critical thinking skills required. Experience in legal operations or board governance preferred.

Why Farm Credit Bank of Texas:

In addition to a competitive salary, we offer comprehensive, affordable, and competitive benefit options that are focused on health and wellness, financial security, and achieving a work-life balance:

• Flexible health-and-wellness benefits, including medical insurance, prescription drug coverage, dental insurance, vision care, flexible spending accounts, and more.
• 401(k) plan that includes immediate vesting of a generous employer match and additional employer contribution
• Long-term disability and life insurance
• Vacation leave, sick leave, and paid holidays
• Fertility benefit and parental leave plan
• Up to two days per year to volunteer in local community organizations, services, or events
• Ongoing professional-development opportunities
• Generous tuition-reimbursement program
• Physical fitness incentive plan
• Employer matching gifts program

Important note: We care about your hiring process and take it seriously. A real person will review your applications, meaning response timelines may vary. The interviewing process at Farm Credit Bank of Texas may include phone calls and emails, on-site interviews, and requests for portfolios or demonstrations of work. We can’t personally follow-up with each applicant, and we will do our best to create a professional, respectful, and thorough process for candidates with whom we identify as a potential fit. 

 
A/EOE/M/F/D/V

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