Administrative Assistant Supervisor at None

Job Posting Title
ADMINISTRATIVE ASSISTANT SUPERVISOR

Job Description

📍 Cincinnati, OH | Full-Time | Monday–Friday

🏆 Why Uptown Properties

At Uptown Properties, we value high-performing teams that keep our communities running smoothly. In 2025, we were recognized as a Top Employer in Cincinnati, a testament to our supportive culture and commitment to our employees. Join a growing team where your leadership, organization, and attention to detail make a lasting impact on residents, property managers, and colleagues.

💼 About the Role

We’re looking for an Administrative Assistant Supervisor to oversee the administrative and leasing support functions across our property management portfolio. This full-time role ensures accuracy, compliance, and timeliness in leasing workflows, resident documentation, financial administration, and quality assurance processes.

If you enjoy leading teams, optimizing workflows, and contributing to operational excellence, this is a great opportunity to grow your career in property management.

🔧 What You’ll Do

Team Leadership & Development (30%)

• Supervise, coach, and provide performance feedback to the administrative team

• Conduct regular 1:1 meetings and performance check-ins

• Oversee workload distribution to ensure accurate and timely completion of tasks

• Train new team members on administrative procedures, software systems, and leasing processes

Lease & Documentation Oversight (25%)

• Process applications, leases, renewals, addendums, and resident correspondence

• Draft, send, and countersign required documents including post move-in condition forms

• Prepare and distribute renewal letters and manage lease terminations

• Maintain accurate move-in/move-out calendars and records

Quality Assurance & Reporting (15%)

• Conduct monthly audits and ongoing documentation quality checks

• Monitor compliance with company policies, leasing procedures, and insurance requirements

• Generate reports to support operational decision-making

Financial & Administrative Operations (20%)

• Enter invoices, manage accounts receivable, and support collections

• Process utility and energy bill transfers as required

• Support small-balance delinquency resolution and annual budget template preparation

• Oversee insurance compliance and notify residents of pending cancellations or expirations

Additional Duties (10%)

• Manage shared inbox, mass resident notifications, and general administrative support

• Address unplanned interruptions and urgent administrative needs promptly

✅ What You’ll Need

• High school diploma or equivalent; associate or bachelor’s degree preferred

• 2+ years of experience in property management, administrative supervision, or related field

• Strong leadership and team management skills

• Excellent organizational, communication, and problem-solving abilities

• Proficiency with property management software, Microsoft Office Suite, and reporting tools

• Ability to prioritize multiple tasks in a fast-paced environment

💵 Pay & Perks

• Paid training and professional growth opportunities

• Company-provided work tools and technology

• Paid holidays, PTO, and sick days

• Medical, dental, vision, disability, and life insurance

• 401(k) with company match and profit sharing

• Employee appreciation events and team-building activities

🚀 Ready to Join the Team?

Lead and inspire Uptown’s administrative team while ensuring accurate, compliant, and efficient operations across our property portfolio. Join a team that values your expertise, supports your development, and offers opportunities for advancement.

👉 Apply today to build your career with one of Cincinnati’s Top Workplaces!