Legal Administrative Assistant - Corporate at Jones Walker LLP

Description

This is a full-time, non-exempt position that will provide in-office administrative support to attorneys in the Corporate practice group in the Baton Rouge office.

Essential Job Duties:

• Open, close, and maintain client files, keeping them organized and current, both in electronic and hard copy format.
• Create, edit, and revise legal agreements, correspondence, reports, and other documents.
• Proofread documents for spelling, grammar, and layout, making appropriate changes; responsible for accuracy and clarity of final copy.
• Maintain attorney time records and accurate billing.
• Transcribe dictation from attorneys.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Open and screen incoming mail and prepare documents for mailing.
• Correspond with clients verbally and in writing and represents the attorney to the client in a professional manner.
• Maintain attorneys’ calendars and manage travel and schedule.
• Coordinate travel arrangements; prepare itineraries; prepare, compile, and maintain travel records and reimbursement requests.
• Respect strict confidentiality requirements regarding client files.
• Navigate workflow technology with confidence; utilize central teams and ensure accuracy.
• Proactively build and coordinate relationships with other LAA’s and teams.
• Assist others on team, as needed, to manage client deadlines.
• Regular and predictable attendance.

Requirements

• Bachelor’s degree or equivalent related experience.
• Experience as a legal secretary or administrative assistant in a professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
• Willingness and ability to embrace new technology.
• Excellent typing and transcription skills with a high level of accuracy and attention to detail.
• Strong organizational skills and ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills, both written and verbal, with a professional demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work:

This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5 p.m. or 9:00 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

We are an equal opportunity employer and are committed to providing equal opportunity for the participation of all qualified persons in all job classifications without regard to race, color, religion, national origin, age, disability, or any other factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.