Homeoffice Post-Sale Conveyance / Title Specialist at None

The Post-Sale Conveyance / Title Specialist is responsible for managing all aspects of title clearance, conveyance, and property transfer processes following foreclosure sales. This role ensures compliance with investor, insurer, and client-specific requirements (including Fannie Mae, Freddie Mac, FHA, VA, and private investors) and coordinates the execution, recording, and delivery of post-sale conveyance documents within strict timelines.

The ideal candidate will possess a strong understanding of title curative work, foreclosure processes, REO (Real Estate Owned) procedures, and conveyance guidelines. They must demonstrate excellent attention to detail, organizational skills, and the ability to manage multiple files and deadlines in a fast-paced legal environment. 

This position follows a remote work model. 

Key Responsibilities

1. Post-Sale File Management

• Review completed foreclosure sale files to ensure all pre-conveyance conditions have been met.
• Prepare, audit, and maintain post-sale documentation, including Trustee’s Deeds, Certificates of Title, Assignments, and other required conveyance instruments.
• Verify accuracy of sale results, bidder information, and client directives.
• Manage file updates in client systems (e.g., Black Knight/VendorScape, Tempo, LPS, etc.) to ensure compliance with client service level agreements (SLAs).

2. Title Review and Curative

• Examine foreclosure title commitments and post-sale title reports to identify defects, exceptions, or curative issues impacting conveyance.
• Coordinate with title companies, underwriters, and internal attorneys to resolve title defects (e.g., unreleased liens, judgment encumbrances, vesting discrepancies, unreleased assignments, or unreleased prior mortgages).
• Prepare curative affidavits, gap indemnities, or corrective instruments as needed to clear title for post-sale transfer.
• Confirm title policy endorsements comply with investor requirements (including FNMA Form 100 or Freddie Mac Form 1034).

3. Conveyance and Recording

• Draft and coordinate execution of deeds, affidavits, and other conveyance documents for REO or investor transfer.
• Prepare and submit documents for eRecording or county-level recording, ensuring compliance with jurisdictional formatting, tax, and notarial requirements.
• Confirm recording of all post-sale instruments and obtain certified copies or recording confirmations for client submission.
• Ensure conveyance packages (including title policy, tax receipts, and executed deed) are uploaded or delivered to investors and servicers within required timelines.

4. Compliance and Investor Standards

• Monitor conveyance timelines and escalate potential delays or exceptions to management and clients.
• Maintain awareness of evolving investor/insurer guidelines, particularly Fannie Mae, Freddie Mac, FHA, and VA post-sale conveyance regulations.
• Ensure all documentation and title policies meet investor specifications prior to conveyance submission.
• Assist in preparing audit responses or client reporting regarding conveyance performance and compliance metrics.

5. Collaboration and Communication

• Serve as liaison among foreclosure attorneys, title companies, clients, and REO departments.
• Communicate clearly with clients and internal departments regarding title clearance status, document needs, and curative efforts.
• Provide regular status updates to clients in accordance with service level expectations.
• Support the foreclosure department in post-sale title claims, curative litigation referrals, or repurchase requests.

Required Qualifications

• Education: High school diploma or GED required; Associate’s or Bachelor’s degree in Paralegal Studies, Real Estate, or Business preferred.
• Experience:
  • Minimum 5 years of experience in foreclosure, title curative, or post-sale conveyance work (law firm or mortgage servicing environment preferred).
  • Prior experience with Fannie Mae, Freddie Mac, FHA, or VA conveyance guidelines strongly preferred.
  • Working knowledge of title insurance policies, commitments, and endorsements (ALTA standards).
  • Prior experience at loan servicer, title company or default law firm doing this specific work and being proficient in it
• Technical Skills:
  • Proficiency with foreclosure case management systems (e.g., Black Knight, Tempo, Vendorscape, MSP, or ResNet).
  • Strong understanding of eRecording platforms and jurisdictional recording requirements.
  • Intermediate to advanced Microsoft Office skills (Excel, Outlook, Word).
• Familiarity with REO and HUD conveyance procedures, including timelines for conveyance submission and title policy delivery.
• Working knowledge of state-specific foreclosure procedures, particularly in judicial states (FL, NJ, NY, IL) or non-judicial states (GA, TX).
• Understanding of property tax prorations, title premiums, and conveyance cost allocation under investor guidelines.
• Experience reviewing and interpreting title commitments, deeds, lien releases, and assignments of mortgage.
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Core Competencies

• Detail Orientation: Ability to review complex legal and title documentation with precision and accuracy.
• Time Management: Skilled at managing multiple priorities with hard statutory and investor deadlines.
• Communication: Clear, professional, and timely communication with internal staff, clients, and external parties.
• Analytical Thinking: Capable of identifying and resolving title issues efficiently through research and negotiation.
• Accountability: Takes ownership of assigned files and ensures completion within required timelines.
• Confidentiality: Handles sensitive client and borrower information in strict compliance with data privacy and firm policies.

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