Accounting Clerk at Mutual Trading Group

Accounting Clerk

Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We've grown nearly 100 years now, and command a premiere position among Japanese foodservice suppliers, as well as fill a key role as "Culinary Ambassador" promoting Japanese foods worldwide.  

Since 2011, our affiliate, Yamasho Inc. takes pride in providing a variety of restaurant items ranging from non-food to dry and frozen food products to our restaurant customers in its current location in Elk Grove, IL. Today, the company is dedicated to meet and exceed the customers’ expectations and create a unique experience to our customers with the explosion of Japanese food and culture in America. 

Benefits:

•    Health and Dental Insurance for employees  

•    Paid vacation and holidays

Position Summary

The Accounting Clerk is responsible for performing daily accounts receivable and accounts payable functions to ensure accurate and timely financial processing. This role supports the Accounting Department by maintaining records, supporting invoicing, processing payments, and assisting with general accounting tasks for both the Department and Headquarters. Attention to detail, organization, and teamwork are essential for success in this position.

Essential Job Functions

Accounts Receivable (AR):

•    Prepare and send customer invoices accurately and on time.

•    Record customer payments by cash, check, or credit card and apply them to the correct accounts.

•    Monitor outstanding balances and assist with collection efforts.

•    Respond to customer inquiries regarding invoices or payment status.

•    Generate and send customer statements and payment reminders as requested.

•    Process customer payments by recording cash, check, and credit card transactions

•    Ensure proper documentation of all payments with reports

•    Work with the customers and sales teams to ensure collection of upcoming payments and resolve overdue payments

•    Maintain proper filing and record keeping procedures

•    Process credit memos, refunds, and returned checks as needed.

•    Work with customers to clear delinquent payments

•    Generate emails and comply with customers’ requests for receipts

•    Process weekly statements and email statements to customers as requested

•    Maintain data to ensure proper distribution of statements, including monitoring payments requested

•    Open new customer files in accordance with company policies and procedures

•    Responsible for creating, stamping, separating, proofing for accuracy, and routing invoices for delivery

•    Assist Sales Team in verifying invoice accuracy and resolving discrepancies.

•    Calculate daily invoices in accordance with company’s reporting data

•    Post outgoing invoices and match calculations daily

Accounts Payable (AP):

•    Review, verify, and process vendor invoices for payment.

•    Process outgoing payments in compliance with financial policies and procedures

•    Ensure accurate coding and timely data entry into the accounting system.

•    Schedule and process payments via check, ACH, or wire transfer.

•    Reconcile vendor statements and resolve discrepancies.

•    Assist with monthly closing activities

•    Attend Company events and functions outside of normal working hours

•    Review AP balance and resolve invoice discrepancies

•    Create and maintain vendor files and 1099s records in the Company database.

•    Generate and upload daily banking reports

Invoicing & Record Keeping:

•    Assist in preparing billing and financial reports as needed.

•    Ensure compliance with internal policies and procedures related to invoicing and payments.

•    Support accurate data entry and document verification processes.

•    Maintain proper filing and record keeping procedures

General Accounting Support:

•    Assist with bank reconciliations and monthly closing activities.

•    Support audits and prepare supporting documentation when required.

•    Help track expenses, credit card transactions, and employee reimbursements.

•    Other duties as required by the manager.

•    Obligation to answer all management as requested

Physical Requirements

•    Ability to sit for extended periods of time

•    Ability to type and use the computer for extended periods of time

•    Ability to reach, bend, kneel, and lift up to 10 pounds

•    Working Conditions

0    Noise Level: Normal

0    Indoors

Other Requirements

•    Basic level English - read/write/speak/listen

•    Maintain a positive attitude

•    Ability to work independently and as a team

•    Ability to adapt to frequent changes in assignments and workload

•    2+ years of relevant experience preferred.

•    Microsoft NAV system experience preferred

Knowledge and Skills

•    Basic mathematical knowledge - markups, discounts, currency, etc.

•    Problem-solving skills

•    Advanced Microsoft Office proficiency

•    Communication and interpersonal skills

•    Exceptional organization and time management skills

•    Experience in bank reconciliation and tracking credit card transactions

Disclaimers

This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other job-related duties as instructed or requested by the department manager or other management as needed, subject to reasonable accommodation and business needs. The information contained herein is subject to change in the Company’s sole discretion, and no part of this document is to be construed as an express or implied contract of employment, nor does it alter the “at-will” employment status with the Company. Requirements are subject to accommodations with ADA, FEHA, and all other applicable federal and state laws. Please report any changes of essential job functions to the Human Resources Department.

Mutual Trading Group is an Equal Opportunity Employer.