AP-AR Clerk presso LEE AEROSPACE INC

Description

Position Summary:

The Accounts Payable/Accounts Receivable Clerk is responsible for performing a variety of accounting and administrative tasks related to the processing of financial transactions. This role supports the finance department by ensuring timely and accurate processing of invoices, payments, and receipts, as well as maintaining up-to-date records of accounts payable and receivable.

Education and Experience:

• High school diploma or equivalent required. 
• Experience with accounts receivable required
• Experience with accounts payable required
• Experience in a manufacturing environment required. 

Technical Skills:

• Computerized ERP System – Made2Manage Software Program
• Accounting Software: QuickBooks

Essential Job Functions/Physical Demands:

• Excellent communication skills with warehouse workers, purchasing department, and other departments. 
• Proficient in Microsoft Office Suite or related software to maintain inventory count records and other tasks. 
• Proficient keyboarding skills. 
• Extremely organized and able to work with minimum supervision. 
• Ability to develop professional relationships with other Departments. 
• Ability to perform basic math calculations as well as understanding part numbers & serial/lot numbers and the importance of each.

Language Skills:

Ability to understand and follow documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Duties and Tasks:

Accounts Payable

Support the management of vendor accounts by performing the following tasks:

• Review and validate invoices and payment requests for accuracy and proper authorization
• Enter invoices into the accounting system and ensure timely processing
• Prepare and execute electronic payments and check disbursements
• Reconcile vendor statements and resolve any discrepancies
• Maintain up-to-date and compliant vendor records
• Respond to vendor inquiries and foster positive working relationships
• Investigate and resolve issues related to the “POs Received Not Invoiced” report

Accounts Receivable

Assist in managing customer accounts and ensuring timely collections:

• Generate and distribute customer invoices promptly
• Monitor accounts for outstanding balances and follow-up on overdue payments
• Apply incoming payments and reconcile account discrepancies
• Maintain accurate and organized records of receivables
• Investigate and resolve billing issues or disputes
• Prepare accounts receivable aging reports
• Collaborate with sales and customer service teams to address account concerns

Credit Card Expense Management

• Distribute company credit card statements to employees
• Oversee and ensure timely submission of corresponding expense reports

Other Duties and Tasks:

• Financial Projects & Analysis:
  Provide support to the finance team on various financial analyses and special projects as needed.
• General Administrative Support:
  Perform other duties and responsibilities as assigned by the supervisor.

Qualifications