Administrative Support Specialist at City of Greensboro, NC

About the Department

Join A Purpose-Driven Team Supporting Essential Operations that power Greensboro’s Water Resources Department.

The Water Resources Department provides essential services that ensure clean, safe, and reliable water for Greensboro residents and businesses. From maintaining critical infrastructure to overseeing treatment plants and distribution systems, Water Resources employees work every day to protect public health and preserve our natural environment.

The Administrative Support Specialist plays an important behind-the-scenes role—keeping our department’s operations organized, efficient, and running smoothly.

Compensation and Benefits:

Estimated Hiring Salary Range: $48,438.00 - $55,358.00 Full Salary Range: $42,072.00 - $75,287.00 Annually

Benefits: 

The City of Greensboro offers an outstanding benefits package that supports your well-being.

 Learn more Here 

Work Schedule: 
Monday- Friday 7:00 a.m.- 3:30 pm
 

If you’re a detail-oriented, organized professional who enjoys supporting teams and managing administrative processes, this position is an excellent opportunity to make a meaningful impact.

As an Administrative Support Specialist, you’ll support key leaders in the Water Resources Maintenance Division, helping ensure that financial records, vendor services, and purchasing processes are accurate, compliant, and well-documented. Your work will contribute directly to the success of one of Greensboro’s most vital departments.

You’ll be part of a collaborative, people-centered team that values precision, dependability, and a shared commitment to public service.

The Administrative Support Specialist provides administrative assistance to the Maintenance Superintendent, Inventory Supervisor, and Maintenance Plant Supervisors in the Water Resources Department. This role supports the division’s daily operations by managing purchasing, financial documentation, and vendor coordination. This position is Non-Exempt under FLSA Policy

Key Responsibilities:

• Serve as the administrative assistant to key Water Resources leadership staff

• Process purchase requisitions, check orders, and invoices in a timely and accurate manner

• Maintain and update financial spreadsheets and databases for tracking expenditures and inventory

• Organize and maintain purchasing documentation and contracts in compliance with City procedures

• Assist with the scheduling and coordination of vendor services and maintenance activities

• Support administrative projects and special assignments as directed by department leadership

• Provide general office support, including correspondence, recordkeeping, and data entry

• Collaborate with internal departments and external vendors to ensure smooth operational workflow

Ideal Candidate Attributes:

• Detail-oriented and organized, with strong time management skills

• Proficient in office software and database systems

• Able to handle multiple priorities and deadlines

• Excellent written and verbal communication skills

• Committed to accuracy, dependability, and teamwork

This position offers opportunities for professional growth within the Water Resources Department and the broader City of Greensboro organization. With experience, employees may advance to roles such as Senior Administrative Specialist, Budget Analyst, or Division Coordinator.

The City supports your career development through training programs, mentorship opportunities, and professional learning resources.

At the City of Greensboro, we are purpose-driven, people-centered, and data-informed. We value equity, innovation, prosperity, and resiliency, and we believe every role contributes to building a stronger, more connected community.

As an Administrative Support Specialist, your organizational skills will directly support Greensboro’s mission to provide reliable infrastructure and exceptional service to all residents.

Join us and help keep Greensboro’s water—and its operations—moving efficiently and effectively!

Minimum Qualifications

Minimum Qualifications:

• High School diploma/ GED
  •  "OR" an equivalency of 3 years of education with 5 years of administrative-related support experience supporting daily operations of managing purchasing, processing purchase requisitions and contracts, check orders, and financial documentation, invoices, as it directly relates to the career description
• Proficient experience using Microsoft Office Suite
• Valid Driver's License
• 1+ years of directly related administrative experience supporting daily operations of managing purchasing, processing purchase requisitions and contracts, check orders, and financial documentation, invoices, as it directly relates to the career description

• Advanced Microsoft Outlook, Word, and Excel.
• Administrative/support experience in a Municipal/Local Government Water Resources Agency