Office Coordinator at Onward Energy

POSITION DESCRIPTION

Position Title: OFFICE COORDINATOR

Reports To: SR. DIRECTOR, HUMAN RESOURCES

Direct Reports: No Functional Unit: HUMAN RESOURCE DEPARTMENT

FLSA Status: Exempt Position Type: Full-Time

Office Location: Denver

THE COMPANY

Onward Energy is an independent power platform that owns and operates over 7,000 MW of utility-scale wind, solar, and natural gas generation projects across the U.S. Our Vision is to reliably power a sustainable future. Our Mission is that as North America�s premier independent power generator, we will deliver renewable and reliable power to our customers, opportunities to our employees, sustainable returns to the families who invest in us, and a better world to the next generation. Based in Denver, New York, and Charlotte, Onward Energy is a company where people and power are always on. We are where renewable meets reliable. See www.onwardenergy.com for more information.

THE CHALLENGE

We are seeking a Corporate Office Coordinator to support the day-to-day operations of the Denver, New York, and Charlotte Corporate Offices and provide high-quality administrative support. This role requires strong organizational and communication skills, excellent attention to detail, and the ability to manage competing priorities in a fast-paced, collaborative environment.

PRIMARY RESPONSIBILITIES

Office & Facilities Management

• Manage daily office operations, including supply stocking, vendor coordination, and general office upkeep
• Oversee kitchen and breakroom needs, including snacks, beverages, and coffee equipment
• Coordinate office maintenance and assist with space planning efforts

Mail & Shipping Coordination

• Handle incoming and outgoing mail, shipping logistics, and supply restocking for both Denver and NY offices
• Prepare and send labels and packages for HR, employee engagement, and company-wide needs

New Hire Onboarding Support

• Organize and deliver onboarding items, including welcome boxes, badges, parking, and office tours
• Coordinate onboarding logistics with the new hire to ensure a smooth and engaging new hire experience
• Conduct an office and building tour

Event & Meeting Support

• Assist with logistics for internal events, including the HR retreat, holiday celebrations, and Board visits
• Support on-site preparations and coordination for quarterly board meetings with food, supplies, and forecasted needs

Employee Engagement & Recognition

• Plan and execute monthly engagement activities, monthly birthday lunch, anniversary recognition program, GSD award program, and team celebrations
• Coordinate and distribute company swag and milestone gifts (anniversaries, celebrations, condolences)
• Manage branded swag projects from concept to delivery, and other corporate gifts
• Execute annual swag orders and ensure consistency across all corporate locations

Finance & Expense Management

• Submit and reconcile expense reports for designated executives and stakeholders
• Maintain accurate records and ensure timely processing in line with company policies

THE PROFILE TO SUCCEED

• Proven ability to manage multiple tasks and deadlines with a high degree of accuracy

• Strong organizational and time-management skills; highly detail-oriented
• Excellent written and verbal communication skills
• Comfortable working both independently and collaboratively in a team environment
• Proficiency with Microsoft Office Suite; experience with Workday or expense systems
• Professionalism, confidentiality, and a customer-service mindset

PHYSICAL REQUIREMENTS

Must be able to accomplish physical requirements with or without reasonable accommodation.

• Ability to sit, stand, talk, hear, and use close and distance vision
• Ability to lift and/or move up to 10 pounds
• Occasional travel (up to 10%) may be required

THE TEAM

The Onward Energy team is comprised of industry professionals who embrace our values of accountability, adaptability, collaboration, and excellence. We are solution-oriented, people-first, and committed to supporting one another as we grow.

THE WORK ENVIRONMENT

The position functions in a smoke and vape free professional office environment. The role routinely utilizes standard office equipment such as laptop computer, phone, and scanner/photocopier.

THE TOTAL REWARDS

Onward Energy total rewards philosophy is motivated by a key tenet of People First and offers associates a comprehensive total rewards package which includes market-competitive compensation, health, life insurance, and retirement savings benefits.

If you require an accommodation for any part of the employment process due to a disability to [email protected].

EEO STATEMENT:

Onward Energy is an Affirmative Action Employer, Females/Minority/Veterans/Disabled/Sexual Orientation/Gender Identity.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.