Administrative Assistant at Verst Logistics
Verst Logistics · Hebron, United States Of America · Onsite
- Professional
- Office in Hebron
$65,000 annually although wage may vary depending on experience
Hebron, KY
Key Responsibilities:
Purchasing & Vendor Coordination
• Create, process, and approve purchase orders for warehouse and office supplies and personnel.
• Order materials, packaging, and general office needs while monitoring inventory levels.
• Communicate with vendors to obtain quotes, track deliveries, and resolve order or billing discrepancies.
• Maintain accurate purchasing and vendor records for auditing and reporting purposes. Staffing Administration & Reporting
• Manage temporary employee data and time records within UKG (Ultimate Kronos Group).
• Provide weekly wage and hour reports to staffing agencies to ensure accurate payroll processing. Office & Employee Support
• Plan and organize employee events, recognition activities, and team celebrations.
• Maintain office organization, including supplies, shared spaces, and communication boards.
• Support management with internal communications, scheduling, and documentation as needed. General Administration
• Serve as a primary point of contact for office and vendor inquiries.
• Assist with invoice reconciliation, expense tracking, and reporting.
• Ensure all administrative records and files are accurate, up-to-date, and securely maintained.
• Support other administrative and operational tasks as assigned.
Qualifications:
• Education: High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience: 3–4 years of administrative experience, ideally in a warehouse, fulfillment, or logistics environment.
Technical Skills:
o Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Power Point).
o Experience using UKG or similar HR/payroll/timekeeping software.
o Experience with Coupa a plus or familiarity with purchase order systems
Soft Skills:
- Excellent communication (Verbal and Written), organization, and problem-solving skills.
- Strong attention to detail and ability to multitask in a fast-paced environment.
Work Environment: This role operates primarily in an office setting located within a fulfillment warehouse. Occasional time spent on the warehouse floor may be required to coordinate deliveries, supplies or staff activities.
VLSIJ
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