Trade Shows & Meetings Coordinator (East Bay Required) at Vituity Practice Management - Emeryville

%3Cp style=%22text-align:center;%22%3E%3Cspan style=%22color:#000000;%22%3E%3Cstrong%3EHybrid - Emeryville, CA – Trade Shows %26amp; Meetings Coordinator%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp style=%22text-align:center;%22%3E%3Cspan style=%22color:#000000;%22%3E%3Cstrong%3E%26nbsp;%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp style=%22text-align:center;%22%3E%3Cspan style=%22color:#000000;%22%3E%3Cstrong%3EEverybody Has A Role To Play In Transforming Healthcare%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3EAt Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3E%3Cspan style=%22color:#000000;%22%3E%3Cstrong%3EJoin the Vituity Team.%3C/strong%3E%3C/span%3E At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3E%3Cspan style=%22color:#000000;%22%3E%3Cstrong%3EThe Opportunity%3C/strong%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EThe Trade Show and Meeting Coordinator supports the planning and execution of Vituity’s meetings, conferences, and trade shows. This role helps ensure every event runs smoothly by managing logistics, inventory, communication, and administrative tasks.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EThis is a hybrid position based in the Vituity Emeryville Office, requiring in-office work atl east once a week and national travel to at least nine events per year.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3ECoordinate logistics for meetings and trade shows, including shipping, setup, and onsite support.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EPrepare event materials such as signage, handouts, and name badges.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EManage event inventory—track, reorder, and organize supplies and promotional items.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EMaintain packing checklists and ensure materials are prepared accurately and on time.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EMonitor the department inbox and respond promptly to event-related inquiries.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EMaintain accurate event listings and documentation on Vituity’s intranet and SharePoint.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3ETrack and reconcile invoices for meetings and conferences.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EProvide general administrative and onsite support to the Meetings and Events team as needed.%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cbr%3E%3Cspan style=%22color:#000000;%22%3E%3Cstrong%3ERequired Experience and Competencies%3C/strong%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EHigh School Diploma or GED required.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EMinimum two years of administrative or coordination experience; three to four years preferred.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3ECustomer service experience preferred.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EHighly organized, detail-oriented, and adaptable, with the ability to manage multiple priorities.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EStrong written and verbal communication skills; able to collaborate effectively across teams.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EAble to build and maintain positive working relationships.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EMust be able to work onsite in the Vituity Emeryville Office at least once weekly.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EMust be willing and able to travel nationally for at least nine events per year.%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan data-teams=%22true%22%3EFlexibility to work occasional evenings and weekends to support events; notice will be provided in advance.%22%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3E%3Cspan style=%22color:#000000;%22%3E%3Cstrong%3EThe Community%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp%3EEven when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.%3C/p%3E%3Cul%3E%3Cli%3EMonthly wellness events and programs such as yoga, HIIT classes, and more%3C/li%3E%3Cli%3ETrainings to help support and advance your professional growth%3C/li%3E%3Cli%3ETeam building activities such as virtual scavenger hunts and holiday celebrations%3C/li%3E%3Cli%3EFlexible work hours%3C/li%3E%3Cli%3EOpportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more%3C/li%3E%3C/ul%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3E%3Cspan style=%22color:#000000;%22%3E%3Cstrong%3EBenefits %26amp; Beyond*%3C/strong%3E%3C/span%3E%3C/p%3E%3Cp%3EVituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.%3C/p%3E%3Cul%3E%3Cli%3ESuperior health plan options%3C/li%3E%3Cli%3EDental, Vision, HSA/FSA, Life and AD%26amp;D coverage, and more%3C/li%3E%3Cli%3ETop Tier 401(k) retirement savings plans that offers a %241.20 match for every dollar up to 6%%3C/li%3E%3Cli%3EOutstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical%3C/li%3E%3Cli%3EStudent Loan Refinancing Discounts%3C/li%3E%3Cli%3EProfessional and Career Development Program%3C/li%3E%3Cli%3EEAP, travel assistance, and identify theft included%3C/li%3E%3Cli%3EWellness program%3C/li%3E%3Cli%3EPurpose-driven culture focused on improving the lives of our patients, communities, and employees.%3C/li%3E%3C/ul%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3EWe are excited to share the base salary range for this position is %2425.74 - %2432.18, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3EWe are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3EVituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3E*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3E%3Cspan style=%22color:#000000;%22%3E%3Cstrong%3EApplicants only. No agencies please.%3C/strong%3E%3C/span%3E%3C/p%3E Apply Now