Office Manager at Washington Radiology

Office Manager

Looking to elevate your career? Join us!

Work Location Fairfax, VA 

Work Hours: Full Time, Primarily business hours

Department Highlights: 

• Ability to support Physician Leadership. 
• Support dedicated leaders for Washington Radiology. 
• Collaborate with various areas across organization to meet organizational needs. 

​​​​​​​Here is what you will need:

• Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
• Minimum of 5 years of administrative, business, or office management experience; healthcare or physician group experience preferred.
• Strong understanding of payroll processes, benefits administration, and HR compliance.
• Excellent organizational, communication, and time management skills with a proactive and professional demeanor.
• Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams).
• Demonstrated ability to manage multiple priorities with discretion and confidentiality. 

A Day in the Life of a Office Manager:

• Provide services and support for the following areas:
• Administrative & Business Support
  • Coordinate and schedule all weekly meetings with Physician Leadership, including meeting logistics, agendas, and follow-ups.
  • Schedule and participate in weekly financial calls; track outcomes and action items.
  • Prepare materials, coordinate logistics, and document minutes for PMC/PLLC meetings and conference calls; distribute minutes to eligible members only once approved.
  • Manage quarterly Peer Review Statistics, including monthly and weekly reminder tracking.
  • Prepare annual NDT benefits documentation to ensure compliance.
  • Complete annual Workers’ Compensation audit and coordinate with Finance and HR teams as needed.
  • Maintain physician-related resources on the intranet, including NPIs, benefits, vacation summaries, and internal reference materials.
  • Support employment verifications, ordering of lab coats, business cards, and other administrative tasks.
• Financial Administration
  • Oversee biweekly payroll submission and payroll register approval for physicians.
  • Manage 401(k) plan administration, including biweekly submission of physician contributions to Fidelity.
  • Record and categorize monthly physician expenses as business or discretionary; submit expense reports for payroll reimbursement.
  • Submit and track invoices for all PLLC expenses; ensure accuracy and timely follow-up with Accounting.
  • Maintain monthly tallies of physician vacation days, shifts worked, and part-time schedules to ensure contractual compliance.
• Human Resources & Benefits Administration
  • Serve as a point of contact for physicians, ensuring compliance, confidentiality, and consistency with company policies.
  • Manage physician benefit programs, including medical, dental, vision, 401(k), and FSA plans; coordinate annual open enrollment and vendor communications.
  • Support physician recruitment: schedule interviews, coordinate candidate travel, host meet-and-greets, and manage candidate onboarding logistics.
  • Conduct new physician orientation and onboarding: new hire paperwork, systems setup, and IT scheduling.
  • Partner with Center Directors to assist with physician-related administrative needs (holiday forms, recognition events, communications).
• Scheduling & Operational Coordination
  • Partner with Physician Leadership to maintain and update the physician schedule; process changes and requests promptly.
  • Track physician time off, vacation, and shift schedules; ensure alignment with contractual obligations.
  • Coordinate communications between physician leadership, operational teams, and administrative staff to ensure clarity and efficiency across the region. 

Why Washington Radiology? 

• A Great Place to Work for the fourth year in a row!
• Offer competitive benefits such as Medical, Dental, Vision, 401k, PTO, Paid Holidays, Backup Child/Adult Care as well as other unique benefits.