Executive Assistant/Office Manager at Pepper Pike Capital Partners
Pepper Pike Capital Partners · Highland Hills, United States Of America · Onsite
- Professional
- Office in Highland Hills
EXECUTIVE ASSISTANT/OFFICE MANAGER
Job Summary
Pepper Pike Capital Partners is multi-family real estate development company based in Greater Cleveland, with regional portfolios located Columbus, Indianapolis, metro Detroit and St. Louis. This organization seeks an Executive Assistant/Office Manager interested in supporting the CEO in a fast-growing real estate portfolio.
Job Responsibilities:
Under the direct supervision of the CEO, the Executive Assistant provides executive administrative and general office support with a variety of clerical activities and related tasks.
Essential Functions for the Chief Executive Officer:
- Provide high-level administrative assistance to the CEO, calendar management, meeting coordination, travel booking, expense reporting, and preparation of briefing materials.
- Travel coordination including booking hotel, flights and rental cars where needed.
- Office, file and document organization.
- Maintain and update a weekly “to-do” list.
- Process transactions and maintain scheduling and other coordination efforts for several student hockey teams.
- Draft, proofread, and format correspondence, presentations, and internal documents.
- Screen calls and emails, prioritize messages, and handle confidential matters with discretion.
- Coordinate executive meetings, agendas, and follow-up action items; track outcomes and deadlines.
- Manage personal requests tied to executive schedules when required (e.g., event RSVP coordination).
- Draft correspondence and provide follow-up by way of return phone calls for straightforward matters.
- Other duties as assigned
Essential Functions for the Executive Assistant/Office Manager:
- Manage cell phone and office ordering accounts.
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
- Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering requested supplies to workstations.
- Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation.
People & culture support for Executive Assistant/Office Manager
- Organize company events, meetings, and employee engagement activities (all-hands, offsites, holiday parties).
- Maintain and update internal directories and org charts.
Executive Assistant/Office Manager Required qualifications
- 3+ years of experience supporting and/or 2+ years in office management (or equivalent).
- Strong calendar, travel, and email management skills.
- Excellent verbal and written communication.
- High degree of confidentiality and professionalism in interactions.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Strong organizational skills and ability to handle multiple priorities in a fast-paced environment.
- Ability to maintain strict confidentiality in all matters
- College graduate
- Ability to work well under pressure and meet deadlines
Benefits:
- 401(k) with company match
- Medical insurance
- Dental & vision insurance coverage
- Flexible and Health Saving Account Options
- Paid time off- 3 weeks 1st year
- Company paid Life insurance
- Optional additional life insurance and short term disability coverage
- Company paid long-term disability coverages available
Ability to Commute:
- Pinecrest, Beachwood Ohio – Home Office (Required)
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