Admin Assistant (Affordable Housing experience) at Beach Front Property Management, Inc.

Description

We are looking for an individual who shares our core values with a passion for property management and enjoys the fast-paced, “grow or die” work environment! This self-motivated individual will help the team excel and have a strong desire to learn. They will communicate with radical transparency while ensuring the customer always comes first. 

At Beach Front Property Management, we thrive on growth, transparency, and exceptional customer service. We are seeking an Administrative Assistant to help support our affordable housing portfolio and contribute to our success. The ideal candidate will be ready to work in a fast-paced environment and have a passion for serving others through affordable housing programs. 

Reports To: Regional Property Supervisor

Position Type: Full-Time

Hours: 40 hours per week

Locations: Long Beach, CA

Pay Rate: $19.00 to $22.00 hourly

The Administrative Assistant provides essential administrative support to the Regional Property Supervisor to ensure the efficient operation of the assigned affordable housing portfolio. This position is ideal for someone who is organized, detail-oriented, and excited to grow with a dynamic, fast-paced team. 

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Essential Functions: 

• Assist Regional Property Supervisors with day-to-day property management duties for affordable housing properties 
• Process bills and make bank deposits 
• Interact with residents, onsite managers, supervisors, and office staff 
• Organize and schedule meetings and appointments as directed by Supervisor 
• Maintain confidentiality and ensure privacy of sensitive information per company policy 
• Screen calls from residents, vendors, and managers 
• Manage incident reports, portfolio-wide violation correspondence, and assist with documentation related to rental assistance programs like HACLA, LAHSA, and other affordable housing programs 
• Perform additional administrative duties and assist with tasks as needed

Requirements

• Proficiency in Microsoft Office Applications (Outlook, Excel, Word, Teams, etc.) 
• Strong communication and writing skills 
• Detail-oriented and able to multitask effectively 
• Customer-service oriented with strong interpersonal skills 
• Resourceful and capable of working independently in a fast-paced environment 
• Yardi Voyager software experience is a plus 
• Previous or relevant experience in property management, specifically affordable housing, is a plus 
• Experience with rental assistance programs (HACLA, LAHSA, etc.) is highly preferred 

Requirements: 

• Reliable transportation required 
• Must be able to lift up to 35 lbs 
• Ability to maintain confidentiality and professionalism at all times 

What We Offer: 

• Competitive salary 
• Comprehensive benefits package 
• Opportunities for growth and professional development within the company 

Beach Front Property Management, Inc. is an equal opportunity employer and provides reasonable accommodations to applicants with disabilities. Beach Front Property Management, Inc. complies with applicable Federal and California civil rights laws and does not discriminate on the basis of race, color, national origin, ancestry, citizenship, age, physical or mental disability, sex, gender, gender identity or expression, change of sex or transgender status, pregnancy, childbirth, breastfeeding, medical condition, reproductive health decision making, religion, creed, marital status, sexual orientation, current or former military and veteran status, genetic information, or any other basis protected by federal, state or local law.